Development Assistant, Events - Vancouver, Canada - BCSPCA

BCSPCA

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

If you are up for the challenge and would like to be considered for this position, we would like to hear from you.

The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA) is looking to fill the following career opportunity:

POSITION:
Development Assistant, Events

STATUS:
Permanent; Full-Time

SHIFT: 35 Hours per week

LOCATION:
Provincial Office Annex in Vancouver, BC

CLASSIFICATION:
Exempt

WAGE:
Salaried

CLOSING DATE:
Open Until Filled

As Development Assistant, Events at the BC SPCA you'll be joining one of the most innovative and successful fundraising teams in Canada.

The BC SPCA is funded by compassionate animal lovers who helped us assist more than 118,000 animals last year. Your work will help make all of this possible.

As Development Assistant, Events you will focus primarily on supporting the planning and execution of our signature fundraising events across the province.

What's it like working at the BC SPCA?

Our Team:

The fundraising team prides itself on having created a fun, supportive and positive work culture. We are results-driven and committed to excellence through professionalism, compassion, collaboration and innovation.

What we do:

We're passionate about helping animals live safe, healthy and loved lives, and about helping their humans too. We're the only animal welfare organization in B.C. that has the authority to enforce laws relating to animal cruelty. And, we're one of North America's most progressive animal welfare organizations with evidence-based standards of care. We're knowledge leaders.
The role of Development Assistant, Events

As part of the Community Giving & Engagement team, reporting to the Senior Officer, Events you'll be part of the strategy development and execution of our events portfolio.
You're responsible for supporting fundraising events, primarily by assisting the leads of Fur Ball and Offleashed events by:
Coordinating production of digital and print materials, including updating design files and some basic asset creation.
Drafting and sourcing content for communications (stories, photos, and videos).
Preparing and sending event eblasts and updating event websites.
Contributing to stage programing plans, including event video content and coordinating video production (talent, location, videographer, etc).
Building and managing each event's online ticket and auction system.
Maintaining event guest lists and seating arrangements.
Tracking expenses and revenue.
Coordinating volunteers by building schedules, drafting communication, identifying and defining roles, and facilitating event orientation.
Supporting set up, delivery, and tear down of events.
You are also responsible for supporting the Senior Officer, Events to develop the event plan and lead on plan execution for Vancouver Lock-In for Love, including:
Procurement of supplies such as decorations, food, event tables, and banners.
Coordinating with Animal Centre staff on logistics.
Providing event day support to the individual fundraisers (approx. 10 people);
Coordinating offline donations gift processing with Generosity Services.
You'll be collaborating with the digital giving, philanthropy and other teams on event guest lists and other event assets like websites and stage programming.
You'd be working directly with event vendors to receive quotes, place orders for supplies etc., and communicating with donors, attendees, sponsors and volunteers on some event details.
You are expected to utilize appropriate measures and metrics to evaluate the success of your program areas and provide regular reporting as required.
You are supported and encouraged to develop and maintain relationships with industry peers and maintain a commitment to continued education, learning and innovation.

While every day is different, a day in this role might include:

Writing a first draft of an eblast for one of our signature events.
Procuring supplies needed for an event and coordinating delivery to the event location.
Researching vendors and requesting and reviewing quotes.
Meeting with the Senior Officer, Events to review your research on event sponsorship prospects.
Facilitating a meeting with the event team to review the event's critical path.
Editing and updating an event webpage with edits from the event team.
Building an eblast in our software program (Luminate Online) and creating the distribution list.

What type of person are you?

Highly organized with superb attention to detail.
Motivated and innovative problemsolver.
Proactive and eager to learn.
Empathetic and relationcentric (with donors, colleagues, animals etc).
Adaptable and open to change.
Philosophical harmony with the mission, vision, and guiding principles of the BC SPCA.

What skills have you developed?