Business Support Assistant - Surrey, Canada - Fraser Health

Fraser Health

Verified Company

Surrey, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Salary range:
The salary range for this position is CAD $ $31.

56 / hour Why Fraser Health?:

Why Fraser Health?

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka'pamux Nations.

Our team of 43,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision:
Better health, best in health care.

Effective October 26th, 2021 all staff for all positions across Health Care require full COVID 19 vaccination.

All positions, require that you are fully vaccinated against COVID-19 (have received a full series of a World Health Organization "WHO" approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines).

Please note this applies to all postings, and there are no exceptions.

Position Highlights

We are currently looking to fill a
full time position as a
Business Support Assistant, Talent Acquisition & onboarding based at Central City in Surrey, BC.

The schedule is Monday to Friday from 8:00am to 4:00pm.

Valued Benefits

A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment.

We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

Detailed Overview:

Support the Vision, Values, Purpose and Commitment of Fraser Health:

Provides business services support to the Director, Clinical Operations or Director, Operations and assigned Managers in the area of human resources hiring processes, general administration, financial and operational data and reports.

Acts as a point of contact for assigned managers to receive/convey information and represent the interests of the assigned team.

Responsibilities:

Initiates, prepares, completes and processes human resources and payroll transactions such as processing status changes, vacancy requests, leaves of absence, payroll systems and other relevant corporate systems.
Arranges interview appointments, assembles materials for the interview process, conducts reference checks and completes hiring documentation.
Assists in budget development by ensuring information is current and compiled; pulls financial results information and advises Director/Managers on issues; monitors expenditures and ensures invoices are authorized to predetermined amounts; analyzes and reports on financial variances for multiple departments/programs; recommends corrective action.
Maintains and audits business systems, processes and invoices to check for inaccuracies such as timekeeping, various third party contracts and purchased services; assists managers with the review of financial reporting reports by running reports and identifying key information.
Collects and compiles data gathered from corporate transactions to support such things as safety initiatives, employee retention, budget analysis and sick leave management.
Analyzes operational reports such as absenteeism and overtime; identifies attendance issues and sets up meeting for Director/Manager and/or front line supervisor to review concerns with employees.
Ensures sick leave data is forwarded to the Workplace Health in a timely manner and requests for graduated return to work (GRTW) plans are processed; serves as the site contact for all GRTW plans.
Represents the department/unit(s) for administrative matters.
Assists in the communication and implementation of organizational policies and procedures including responding to employee inquiries; represents the department/unit(s) on administrative matters, as required.
Maintains and updates various computer databases and web pages; collects relevant data and produces a variety of reports, presentation materials, spreadsheets and memos.
Compiles background information and supporting materials to support Director/Manager decisionmaking; coordinates and arranges meetings; prepares and distributes meeting minutes, as needed.
Handles communication matters from own knowledge and/or by referring to appropriate personnel.
Initiates, composes and edits correspondence of a sensitive/confidential nature such as employee discipline, professional responsibility, payroll issues, absenteeism and leaves of absence; ensures appropriate follow up of information.

Qualifications:

Education and Experience

Grade 12 and successful completion of additional post-secondary business courses such as Accounting, Finance and/or Human Resources, supplemented with three (3) years' recent, related experience, or an equivalent combination of education, training and experience.

Competencies
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions fo