Committee/council Assistant - Ottawa, Canada - City of Ottawa

City of Ottawa

Verified Company

Ottawa, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Requisition ID: 12464

Department:
Office of the City Clerk

Service:
Council & Committee Services

Employment Type: 1 Full-time Temporary - Up to 15 months
Work Hours: 35.00 hours per week

Affiliation:
Non Union/Non MPE

Salary Information:
$59 153,64 - $69 209,14 annually (2024 rates of pay)

Location:
City Hall,110 Laurier Avenue West

City:
Ottawa, ON

Job Category:
Administrative and Support Services

Application Close: 23/04/2024

JOB SUMMARY:

Council & Committee Services is responsible for managing the operations of the City Council, its Standing Committees, Advisory Committees as well as other ad hoc committees, task forces and groups, including the administrative process related to City Council meetings, assembling and organizing all communications, correspondence, submissions, reports, motions, and other documents required to provide for the orderly conduct of Council meetings.

You provide administrative support to the Council, Standing Committee Coordinators, Manager and other members of the branch.

You assist in making arrangements and preparing agendas for committee/council meetings, attend committee/council meetings, and liaise with the public, the media, staff, Councillors and their assistants.

EDUCATION AND EXPERIENCE:

Completion of Grade 12 plus at least 1 year post-secondary education in either a university degree program or a business, secretarial or administrative diploma program

Completion of the Municipal Administration Program would be an asset

Minimum of 3 to 5 years of experience, preferably in a municipal government setting, including minute taking

KNOWLEDGE:

Standards and conventions for correspondence and effective writing
Objectives, functions and responsibilities of a secretariat
Some knowledge of the Procedures Bylaw and the Municipal Act as it relates to Council and Clerk's duties
Functions and responsibilities of municipal government

COMPETENCIES, SKILLS AND ABILITIES:

Deal effectively with time frames/deadlines and work effectively under pressure
Organize work and set priorities
Understand technical issues and be detailoriented
Ability to work in a politically sensitive environment
Flexibility and ability to cope with stress effectively
Strong communication skills
Excellent interpersonal skills and the ability to interact cooperatively, effectively and efficiently with elected and appointed officials, department heads, staff and the public
Be selfdirected and able to balance competing demands

WHAT YOU NEED TO KNOW
-
You may initially be paid 95% of your starting rate of pay, in accordance with the terms and conditions
:

Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at , extension 47411.