Office Assistant - Toronto, Canada - LifeWorks

LifeWorks

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Build a meaningful career

At LifeWorks, we offer more than career opportunities, we provide career opportunities to make meaningful contributions to people's lives.

The extraordinary expertise of a more than 7,000-strong workforce is harnessed to support the employees and families of the organizations we serve.

Our innovative programs have a lasting impact on the health, financial security and productivity of 24,000 workplaces.

The Office Assistant prepares and scans department paper files.

Office Assistant's main duties are as follows:

preparing documents for scanning.

- scanning of the documents.
- checking the quality of the scanned documents.
- shredding the scanned documents.

Responsibilities:

Document Prepping: Prepare documents for scanning by removing staples, paperclips, sticky notes and straighten bends or creases in the documents.
Document Scanning: Scan each document in the files, including doublesided pages and save in a digital format within the network file system.
Quality Control: Checks the quality of scanned documents to ensure the documents are scanned, accurately, and a clear quality image is captured.
Scanned Document Storage: Ensures each scanned file is properly named and saved to the correct client file network drives.
File Retention: After scanning, keep all original paper documents as per instructions from Supervisor

Example:
client beneficiary forms

File Destruction: Shred all file documents that are not required to be kept in paper format as per the retention policy.

Education, Experience, and Skills

Minimum of 1 year of work experience.
Postsecondary education an asset.
Strong communication (verbal and written) skills.
Excellent interpersonal skills with a professional demeanor.
High attention to detail and accuracy.
Strong administrative and organizational skills with ability to multitask and meet tight deadlines.
Proven ability to work in a team environment and/or independently with mínimal supervision.
Good computer skills with basic level proficiency with Outlook, MS Word, and Excel.
Highly motivated and flexible.

LI-SE1

Where permitted by law, LifeWorks employees must be fully immunized to access a LifeWorks office or customer premises.

Fulfilling work that matters

LifeWorks is in the business of helping organizations help their people and in the process, we strive to elevate ours.

We're always looking for talented professionals and strategic leaders looking to make a difference in the lives of the people we serve.

We appreciate the interest of every applicant; however, we contact only those selected for an interview.