Executive Assistant - Toronto, Canada - Pixomondo

Pixomondo

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

PIXOMONDO is a forward-thinking, artist-driven company with an established global network of facilities in both Europe and North America. Our mission is to develop and produce stunning visual effects and innovative entertainment experiences for our clients.

We are in the process of expanding our team and are looking for like-minded professionals who are excited to get in on the ground floor and explore new terrain as we establish a positive culture within the VFX community.

Our PXO team continues to expand and explore the frontiers of tech in filmmaking, and we're looking for you We are looking for an Executive Assistant to work with our Head of Studio.

Day-to-Day, You'll Accomplish:

Ensure the smooth flow of the Head of Studio's activities and be a key liaison to staff, suppliers, and clients
Manage the Head of Studio's calendar, scheduling events and acting as the key point of contact for internal and external meeting requests. Assume full ownership and maintenance of the calendar
Manage and coordinate key meetings: set up, prepare agenda, briefing notes, presentations, and reporting packages. Take meeting notes and track the completion of action items
Implement and maintain procedures and administrative systems, workflow documentation and budgets
Manage travel: arrange domestic and international travel, research and coordinate all travel related activities
Event and project management: coordinate with other team members to plan internal and external events, and contribute to key operational projects
Expenses and finance: file and track expense reports, and provide administrative support to financial activities as required

Your Track Record:

2+ years of customer service and/or administrative experience in a professional and fastpaced environment
Detailoriented and ability to prioritize and multitask
Highly professional telephone presence and strong customer service mindset
Ability to anticipate and meet the needs of supported colleagues
Inventive in problem solving and high tolerance for ambiguity
Excellent professional standards, discernment and discretion when taking care of sensitive information
Ability to establish relationships with internal and external stakeholders
Excellent communication skills, both verbal and written

Additional Requirements:

Must be eligible to work in Canada
This is a hybrid work position

Not sure if You're a Fit? Drop Us a Line to Say Hello
At Pixomondo, we believe that culture and diversity feed creativity.

We value each individual employee's unique perspective and understand that in fostering equality and inclusion, we design a more engaging entertainment experience for everyone around the globe.

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