Office Clerk - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:08/29/2023

Req ID: 33694

Faculty/Division:
VP - University Operations

Department:
Spaces & Experiences

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

The Spaces & Experiences portfolio provides services that enrich life for everyone at the University of Toronto on our St.

George campus by operating residences, food and beverage services, parking and transportation management.

Our administrative team provides financial and administrative support for the Spaces & Experiences operations by processing financial transactions, analyzing financial data, supporting procurement decisions and ensuring the integrity of the overall financial reporting of the portfolio.

Your opportunity:

Under the general supervision of the Accounting Supervisor, the Office Clerk is to provide overall office support and process financial documents into the University's Financial Information System (FIS).

Office support includes managing and purchasing supplies for the office, copiers, and the kitchen, coordinating and distributing incoming and outgoing mail and deliveries and maintaining the department's filing system.

Processing financial documents, includes but is not limited to, invoices, purchase orders, debit memos, expense reimbursements, and cash receipts.

Your responsibilities will include:

Making minor purchases
Distributing incoming and outgoing mail and deliveries
Maintaining office supply inventory
Processing accounts payable and accounts receivable according to the University Guide to Financial Management
Preparing and/or processing journal entries
Processing expense reimbursements
Responding to enquiries within the defined scope of the role and redirecting as appropriate
Liaising with contacts to ensure consistent administration procedures are followed
Updating and maintaining records,
Obtaining required authorizations and signatures to process financial documents

Essential Qualifications:

College Diploma (2 years) or acceptable combination of equivalent experience.
Minimum two years' related office experience, including experience processing financial documents.
Familiarity with MS Office software
Ability to maintain a high degree of accuracy and attention to detail
Strong analytical ability and aptitude for figures
Demonstrated excellent organizational skills
Effective oral and written communication skills
Excellent customer service skills

Assets (Nonessential):

Knowledge of University FIS is an asset

To be successful in this role you will be:

Accountable
Meticulous
Organized
Team player

Closing Date: 09/10/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial

**Lived Experience Statement