Assistant, Office - Toronto, Canada - Aecon Group

Aecon Group

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Build Your Career at Aecon
Aecon is proud to build some of the most impactful infrastructure projects of this generation.

From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes.

Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all.

Aecon is there, safely and sustainably building the future.

At Aecon we:

Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being

Believe in helping you build your career through our Aecon University and Leadership Programs

Are committed to supporting and investing in inclusive work environments through initiatives like Equity, Diversity & Inclusion training.

Are a leader in sustainable construction. With a strong commitment to operating responsibility by minimizing our impact on the environment and surrounding communities.

Key Responsibilities

Responsible for administering all mail room duties
Processes all incoming and outgoing mail distribution.
Handles invoices with respect to distribution to appropriate areas/yards for approval.
Processes all overnight courier services.
Support Facilities team with operational office moves, and deliverables.
Support Facilities team with onboarding and offboarding staff
Prepares mailroom related invoices for processing by accounts payables.
Maintains the Mail Room, ensuring it is fully stocked with certain materials.
Coordinates emergency evacuation plans, procedures, and drills in conjunction with the Office Manager
Learns, interprets, and applies organizational policies, laws, rules and regulations.
Printing and organizing reports, maintaining filing systems, and establishing work priorities.
Meets and greets all visitors in positive friendly manner.
Relief and backup for Receptionist
Assists Facilities team in all aspects of Etobicoke Head Office operations as needed.

Required Knowledge and Experience

Good computer skills, using Word and Excel
Strong communication skills, dealing tactfully with employees, visitors and customers
Possess several years office related experience
Knowledgeable on modern office methods and procedures, equipment and filing systems
High school and minimum one year of postsecondary education

Necessary Competencies