Secretary Iii - Yarmouth, Canada - Nova Scotia Health Authority

Nova Scotia Health Authority

Verified Company

Yarmouth, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Req ID:152403**
Company: Nova Scotia Health

Location:
Western
Zone, Yarmouth Regional Hospital**
Department:PHC WZ Healthy Neighbourhood YRH**
Type of Employment:Permanent
Hourly FT
(100%
FTE) x 3
position(s)
**Status: NSGEU
Admin Professionals

Position
Posting Closing Date:4-Apr-23Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

About the Opportunity:

Reporting to the Health Services Lead, Primary Health Care, the Secretary III provides office, secretarial and administrative support to the Primary Care Clinics and other teams within Primary Health Care.

The Secretary III is responsible for ensuring that the clinics/offices are run in a smooth, efficient and professional manner and that good working relationships and communication are fostered within their respective sites.

Serving as the primary point of contact for the clinics/offices, the Secretary III ensures providers schedules are appropriately booked, accurate billing is completed, patient charts are maintained, and general office duties such as filing, photocopying and maintaining sufficient inventory of supplies; and collecting data and generating reports as required.

This position also provides program assistance which may include brochure development, planning and coordination of launches, educational sessions and other special events related to various projects; and assisting with the planning and organization of various meetings and transcribing and distributing minutes of various committees and working groups as requested by the management team.

The Secretary III may be required to work at sites other than their home site due to vacations or leaves-of-absence and when doing so is responsible for efficient operation of both sites at such times.

About You:

We would love to hear from you if you have the following:

Graduate of a recognized office administration program with medical terminology required
Minimum of two years' recent related experience, preferably in a medical setting required
Proficiency in Med Access is an asset (electronic medical record)
Ability to use Microsoft Windows and all components of Microsoft Office including Excel, Power Point, Outlook
Typing skills minimum of 60 words per minute
Proficiency physician billings (MSI and / or IFHP) is an asset
Demonstrated current knowledge of Medical Terminology
Demonstrated communication skills & excellent organizational skills.
Demonstrated interpersonal skills including ability to work as a team member and ability to foster collaborative relationships
Demonstrated accountability, initiative, and ability to work independently
Demonstrated judgment and decision making skills
Demonstrated planning, organizing, prioritizing and time management skills
Demonstrated attention to detail
Demonstrated conflict resolution skills
Demonstrated ability to maintain confidentiality
Demonstrated commitment to ongoing learning and professional development

About You Continued:

Commitment to promoting a culture that supports safety, ethical practices and organizational health
Experience in a health care or hospital setting an asset
Access to reliable transportation as travel between sites is required
Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours:

Permanent Full Time position; 70 hours bi weekly

Compensation and Incentives:

$ $23.14 hourly

Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile.

Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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