Administrative Representative - Riel, Canada - Manitoba Hydro

Manitoba Hydro

Verified Company

Riel, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

ADMINISTRATIVE REPRESENTATIVE

DORSEY/RIEL CONVERTER STATIONS

_ Manitoba Hydro is consistently recognized as one of Manitoba's Top Employers_

_ Great Benefits_

Competitive salary and benefits package.
Definedbenefit pension plan.
Nineday work cycle which normally results in every other Monday off, providing for a balanced approach to work, family life

and community.

Manitoba Hydro is a leader among energy companies in North America, recognized for providing highly reliable service and
exceptional customer satisfaction. Join our team of Manitoba's best as we continue to build a company that supports innovation,
commitment and customer service.

We are seeking a temporary Administrative Representative to join our Transmission Operations & Maintenance Converter Stations
South Department for approximately 12 months.

_ Responsibilities:
_

Demonstrated initiative and ability to organize, schedule and complete work on various administrative assignments for all

sections within the department.

Perform daily time and expense audits using SAP/CATS transactions.
Prepare and maintain accurate documents related to Visa purchases and expense accounts for station staff pertaining to

Travel Expense Management.

Respond to staff inquiries related to time, expenses, and benefits.
Provide guidance on interpretation and administration of both the IBEW and AMHSSE Collective Agreements and Corporate

Policies.

Complete EAM Admin Rep functions including creating notifications, training, activity closeouts, and maintaining work centers

- and work schedules.

Prepare and review service entries, goods receipts and miscellaneous billings as required to facilitate payment of invoices.
Perform transactions for Arc Rated FRC outline agreement.
Process miscellaneous billing requests.
Perform word processing, data entry, develop spreadsheets, PowerPoint presentations and SharePoint data management as

- required.

Receive, sort and distribute incoming and outgoing mail for the station.
Maintain site stationary inventory.
Maintain administrative files relevant to daytoday site operations according to established records management procedures

- including the Records Coordinator role.

Ensure that duties performed comply with Corporate and regulatory environmental requirements. Report any incidents or

- situations that may be harmful to the environment or in violation of corporate or regulatory requirements to line supervisor.

Act as the station receptionist receiving site visitors and directing inquiries to the appropriate contact.
Participate actively and positively in the development and achievement of department goals.

_ Qualifications:
_

Minimum Grade 12 education or equivalent and a minimum of two years' related experience;

Grade 12 education or equivalent, completion of commercial vocational special courses and a minimum of one year directly

related office experience.

Demonstrated ability to work independently with mínimal supervision.
Thorough knowledge of the HRMS time and expense administration functions including the VISA reconciliation process is

MANITOBA HYDRO IS COMMITTED TO DIVERSITY AND EMPLOYMENT EQUITY

Reference Code:

CO

- required.

Thorough Knowledge of EAM administrative function is considered an asset.
Work experience processing invoices is considered an asset.

software including SAP, HRMS, EAM, Outlook, Word, Excel, PowerPoint, SharePoint, TEAMS, eForms, Time & Expense
Management, Visa reconciliation, PowerApps and SafetyNet.

Thorough knowledge of the IBEW and AMHSSE Collective Agreements and Corporate Policies and Procedures.
Possess strong interpersonal skills and the ability to communicate effectively, both orally and in writing.
Have the ability to work harmoniously and cooperate with others inside and outside the Corporation.
Willingness to keep informed of new technology and learn new systems as they are introduced.
Demonstrated ability to handle confidential information with security.
Knowledge of WS&H Recording Secretary role & responsibilities and the SMS system.
Familiar with and adhere to Manitoba Hydro safety rules, practices, procedures, and regulations.
Possess a valid Province of Manitoba Driver's Licence.

_ Salary Range_
Starting salary will be commensurate with qualifications and experience. The range for the classification is $23.98-$31.40 Hourly,
$45,942.26-$60,161.40 Annually.

Hybrid Work Schedule - Not Eligible
Based on the job duties, this position is NOT eligible for the Hybrid Work Schedule as per corporate policy.

We thank you for your interest and will contact you if you are selected for an interview.

_ This document is available in accessible formats upon request. Please let us know if you require any accommodations_

_during the recruitment process._
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