General Assistant - Squamish, Canada - Lemyre exterior creation ltd

Description

Duties

Duties of a general assistant include answering telephone and transferring phone calls to appropriate staff members, meeting and greeting clients, customers and visitors, as well as creating and filing documents using Microsoft Office.

He/she also performs general clerical work such as faxing, mailing, scanning, filing and photocopying, maintains copies of important documents; administers electronic filing systems; signs, accepts and distributes packages; researches and purchases office furniture and supplies.

General assistants are also responsible for coordinating and maintaining records of contact numbers, parking slots or office cubicles, company credit cards and office keys, setting up, coordinating and preparing meetings and conferences of a company or manager; and handling weekly schedules of staff.

They also provide orientation for new employees; arrange accommodation and entertainment for company guests and visitors; and perform other duties that are necessary and required of him.

Education and Training Requirements

The minimum educational requirement of a general assistant is a high school diploma or equivalent but attaining a bachelor's degree is preferred.

Experience and training can be attained with at least three years of clerical experience as preferred by company employers.


Knowledge and Skills Requirements

To become effective on the job, general assistants must have telephone handling skills, basic reading and arithmetic skills, written communication skills and knowledge of Microsoft office programs.

Communication skills should be excellent.

General assistants must be able to maintain high levels of accuracy and confidentially when it comes to functional requirements and employee files and documents.

They must be attentive to detail and must be able to handle stress in a busy working environment. Most importantly, an assistant must be honest and trustworthy.


General Assistant Skills
General assistants need the following skills in order to be successful:

Organization:

General assistants often have to manage multiple tasks at once, so it's important for them to have strong organizational skills.

This can include keeping track of multiple calendars, managing multiple projects and prioritizing tasks.

General assistants should also have good organizational skills in the workplace, as they may be responsible for keeping files organized and maintaining a clean work environment.

Customer service:

General assistants often work with customers, so customer service skills are an important part of your general assistant skills.

General assistants often work in customer service roles, so they need to be able to interact with customers in a friendly and helpful manner.

General assistants also often work with other general assistants, so they need to be able to communicate effectively with their coworkers.

Job Type:
Seasonal

Contract length: 7 months


Salary:
$25.65-$44.56 per hour


Schedule:

• 12 hour shift
• Monday to Friday
• On call
• Weekend availability

Ability to commute/relocate:

• Squamish, BC V8B 0M4: reliably commute or plan to relocate before starting work (required)

Work Location:
One location