Payroll Supervisor - Owen Sound, Canada - County of Grey

County of Grey

Verified Company

Owen Sound, Canada

1 week ago

Posted by:

Sophia Lee

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Description

_Join us and help make a difference At Grey County we work together to deliver essential public services that meet the needs of our communities. Grey County isnt just a great place to live; its also a great place to work_

_ We are proud to offer competitive wages and an attractive total compensation package. We support learning and continuous employee development, and champion career progression for our employees. We value work-life balance, so you can make the most of your career at Grey County, while making the most of your life in Grey County_

Purpose

Reporting to the Human Resources Manager, the Payroll Supervisor is responsible for overseeing the accurate and timely administration of all payroll activities and benefit and pension administration for County employees and Councilors in accordance with County policies and procedures and applicable legislation and regulations.

The Payroll Supervisor is responsible for a long-term payroll framework of continuous improvement, system and process enhancement initiatives and program risks.

They will provide oversight and expertise relating to payroll financials and controls, to ensure the integrity of balances of payroll accounts, including reconciliations, government and other remittance, expenses, analytics as well as internal and external audit compliance and reviews.

Responsibilities

_ Payroll and Benefits and Pension Administration_

Leads the processing of full cycle payroll for all aspects of biweekly payroll for all employees, and monthly payroll for members of County Council, which includes review and balancing of all payroll related allocations.
Holds superuser rights in the payroll system, granting access to the payroll system to authorized users
Performs the year end close in the payroll system, updates annual benefit rates and tests tax table changes for accuracy and compliance
Monitor and process regular payroll and employee transactions to meet payroll cutoff dates.
Maintain and update operational policies, procedures and processes while identifying ways to improve efficiencies in payroll processing.
Investigates and resolves pay related issues; identify and provide solutions for potential payroll problems and or/concerns. Continually strive for operational excellence, seeking ways to streamline processes, create operational efficiencies and foster a culture of continuous improvement, enhanced controls and data integrity.
Lead the reconciliations of recurring payroll and benefit accounts and statements such as payroll bank and liability accounts, EHT and pension remittances, and employee benefits.
Ensure payroll related remittances such as tax withholdings and benefits payments are done accurately and on a timely basis, provide audits and oversight as needed.
Lead all yearend payroll activities, including pension adjustment calculations, submission or yearend adjustments, finalization and submission or all regulatory filing requirements.
Ensure that accuracy and timelines are met as per Federal Legislation for ROEs and T4s and other Tax Forms.
Responsible for overseeing accurate and efficient benefit administration with benefit providers, brokers and the HR department. Contribute to annual reviews including recommending effective strategies to provide cost effective outcomes.
Provide administration oversight of the OMERS pension program.
Respond to payroll, benefits and pension related inquiries in a timely manner.
Be aware of changes, trends, innovations in the field of Payroll in general and how they will be implemented in the Countys Payroll, Benefit or Pension functions.
Coordinate the perpetration and maintenance of disbursements, reports and statistics for government agencies.
Lead monthly payroll analysis and variance reporting.
Lead internal and or/external payroll/benefit audits as required.

_ Team Management_

Supervise and mentor assigned staff, maximizing productivity and ensuring that department outcomes are achieved.
Ensure that resources within the team are allocated appropriately to fulfill day to day operations and project work.
Provide coaching and feedback, prepare performance appraisals, learning and development plans, and participate in screening and interviewing process when needed.
Support knowledge transfer, cross training, engagement and retention within the team.

_ Establishment and Monitoring of Internal Controls_

Establish appropriate controls to ensure compliance with payroll processes and legislative requirements are met, including developing payroll guidelines and procedures.
Provide oversight on internal controls, ensuring payroll processes are up to date and communicating any changes to the team and other departments.
Research discrepancies of payroll information and or/documentation (e.g. time sheets, leave time, etc.) for the purpose of ensuring accuracy and adherence to policies, procedures prior to processing.
Monitor ass