Office Manager - Montréal, Canada - Circle Medical

Description

ABOUT US

Circle Medical is the fastest growing telemedicine provider in the US and has seen incredible growth of over 200% per year in each of the previous two years.

Circle Medical is a venture-backed Y-Combinator healthcare startup on a mission to bring quality, delightful primary care to everyone on the planet.

Built by top-tier physicians, engineers, and designers, our medical practice and underlying technology have pioneered how people find and receive care.

Our focus on building directly for our patients and providers to address serious care accessibility issues has enabled us to grow over 3X year-over-year.

We're now using our most recent round of funding from WELL Health, backed by Sir Li Ka-shing, to continue building out our hybrid in-clinic and telemedicine model across all fifty states.

More about us can be found on our website.


DESCRIPTION
We are currently seeking an Office Manager to join the People & Culture team at Circle Medical Technologies. As we continue to grow, we constantly search for exceptional talent to join our team. This position is based out of our Montreal, Quebec, Office.


WHAT YOU'LL DO:

• Oversee the overall administration, organization and maintenance of our Montreal office, anticipating office support and resource needs for a growing inperson team and creating/maintaining systems that ensure a smooth running and connected inoffice experience
• Welcome our guests and team members by providing a magical frontofhouse experience and ensuring that general office areas are kept tidy, orderly and stocked
• Dazzle the team with planning and coordinating engaging and creative events like inoffice lunches, company parties, happy hours, celebrations, annual offsites and other community and social events
• In collaboration with the People team, help in the onboarding experience for new hires, making sure everything is ready for their first day, support the maintenance of employee files, and assist with onboarding activities
• Book travel and accommodation for team members outoftown business adventures
• Coordinate with building management, cleaning staff and external vendors on various requests for our office and general maintenance
• Participate in the Social and Health & Safety committee
• In collaboration with our Finance team, support outcomes such as invoicing and receipt tracking, and ensuring office budgets stay on track
• Maintains accounting records, documentation, and files, particularly more complex or sensitive files such as employee files, with a high level of confidentiality and discernment, and judgment
• Assist various departments and C-Suite with administrative support and adhoc special where necessary

WHAT YOU'LL BRING:

• Exceptional attention to detail and organizational skills
• Strong multitasking and prioritization skills for a fastpaced environment
• Excellent verbal and written communication skills
• A team player with the ability to work effectively and autonomously
• Proactive, selfmotivated, resourceful, positive thinker
• Fluency in French & English
• Proficiency with Google Workspace, Microsoft Office Suite, or related software

EDUCATION & EXPERIENCE:

• High school diploma, College, and or a combination of equivalent workrelated experience as HR Coordinator, Office Manager or similar positions.
• 2+ years of experience in an administrative or HR supportbased role

WHAT WILL GIVE YOU AN EDGE:

• Willingness to roll up your sleeves and adopt a "no task too big or too small" attitude
• Outgoing and welcoming demeanor
• Creative problem solving skills
• Flexibility, a 'can do' attitude and a team player that can 'think outside the box'
• Proven track record with other startups or VCfunded companies

COMPENSATION

This is a full-time, salaried position with an annual salary range of CAD $57,000 - $68,000 depending on experience plus, generous vacation, and full medical/dental benefits.

• Additional Benefits_
• Flexible vacation & generous sick leave after 90days
• Up to 2 addition paid holidays in addition to local statutory holidays
• Extended Health Benefit for eligible employee and dependents, enhancing local provincial coverage + life & disability

- $500 annual education and development reimbursement

• Wellness perks, including discounts for mental health programs and online wellness courses
• Weekly inoffice team lunches

Circle Medical is an equal-opportunity employer and affirmatively seeks diversity in its workforce.

Circle Medical recruits qualified applicants and advances in the employment of its employees without regard to race, color, religion, gender, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law.

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Gestionnaire du Bureau

À PROPOS DE NOUS
Circle Medical est le fournisseur de télémédeci