Executive Assistant - Toronto, Canada - CareRx Corporation

CareRx Corporation

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About CareRx
CareRx is Canada's leading provider of pharmacy services to seniors communities.

We serve over 92,000 residents in over 1,500 seniors and other congregate care communities (long-term care homes, retirement homes, assisted living facilities, and group homes).

We are a national organization with a large network of pharmacy fulfillment centres strategically located across the country.

This allows us to deliver medications in a timely and cost-effective manner and quickly respond to routine changes in medication management.

We use best-in-class technology that automates the preparation and verification of multi-dose compliance packaging of medication, providing the highest levels of safety and adherence for individuals with complex medication regimes.

We take an active role in working with our home operator partners to promote resident health, staff education, and medication system quality and efficiency.

Whether you do your best work in a dispensary, in a clinical setting, in an office, or on the road, we have an opportunity for you.

Position Summary
CareRx believes in a performance-driven culture and lives by four values: Collaboration, Accountability, Responsiveness and Excellence. This is a great opportunity for a self-motivated and committed individual to make a positive impact on the Company. If you are interested in working for an organization that is the leading provider of specialty pharmacy services to seniors and other communities (long term care homes, retirement homes, assisted living facilities, and group homes), this is an amazing opportunity for you

Reporting to the President and Chief Executive Officer, this position provides high-level administrative support to the CEO and members of the executive team.

Responsibilities include managing schedules, organizing meetings, distributing organization wide communications, preparing expense reports, coordinating travel, and assisting with various tasks to ensure the smooth operation of the Chief Executive Officer's office.

As a publicly traded Company, this position will also be responsible for coordinating board meetings, quarterly earnings calls and the Annual General Meeting (AGM).

Strong organizational, communication, and time management skills are essential for this role.

This is a full time opportunity, with work from home and in office (Toronto and Oakville) required.

Your Day to Day

Help the CEO/executives manage their time effectively, ensuring that meetings and tasks are scheduled efficiently.
Assist with technologyrelated tasks such as setting up video conferences and troubleshooting issues with Teams and Zoom.
Track and manage expenses, process invoices, and maintain financial records for the CEO/executives. Approve invoices on system (DocLink), as required. Prepare legal invoice accruals for Finance.
Organize and coordinate events, conferences, and meetings, including logístical arrangements and coordination with participants.
Coordinate monthly Executive meetings, including agenda and presentation preparation, catering requirements, and minute taking.
Coordinate quarterly and annual Board of Directors meetings, including scheduling, posting materials to board portal, ensure catering requirements are met and prepare workback schedule for material preparation.
Schedule quarterly earnings call, including coordinating calendar with necessary advisors.
Arrange travel itineraries, accommodations, transportation, and other logistics for the CEO/executive's business trips.
Act as point of contact for Corporate office management, including mail, office supplies and equipment, administration requirements for building access/security, as well as health and safety requirements, including serving as a fire warden.
Assist in managing and overseeing various projects, ensuring deadlines are met and progress is tracked.
Research and gather information for presentations, reports, and meetings, and help prepare documents, presentations, and spreadsheets.
Handle sensitive information and maintain strict confidentiality on matters related to the executive and the organization.
Act as a liaison between the CEO/executives and other staff members, departments, clients, and external stakeholders.
Address and resolve administrative issues and challenges that arise, using initiative and problemsolving skills.
Build and maintain positive relationships with colleagues, clients, and stakeholders, representing the executive professionally.
Be flexible and adaptable to changing priorities and requirements in a fastpaced environment.

What You Bring To The Team

A minimum of 35 years' experience supporting a CEO, senior executive or executive team
Proficiency in Microsoft Office and Zoom
Exceptional attention to detail with ability to multitask
Highly organized and possess excellent time management skills and ability to prioritize appropriately
Excellent written and oral communica