Administrative Assistant, Strategy - Ottawa, Canada - CBC/Radio-Canada

CBC/Radio-Canada

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Family Business Support

Primary Location Ottawa

Position Language Requirement Bilingual (English / French)

Language Skill Level (Reading) C

Language Skill Level (Writing) B

Language Skill Level (Speaking) C

Status of Employment Temporary

Work schedule(s) Full-time

Work at CBC/Radio-Canada

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.
Do you think you have the ability and drive to keep up with this exciting, everchanging industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

This is a 1 year temporary position with the possibility of becoming permanent.

Your role

We are looking for an enthusiastic and dynamic person to provide administrative support specifically for the Executive Director, Strategy and Public Affairs and the Executive Director of Corporate Communications as well as other members of the Strategy and Public Affairs team. You will be working in an everchanging, fast paced and demanding environment where the ability to see the big picture, flexibility, juggle priorities and activities to meet short externally imposed deadlines is mandatory.

Responsibilities include:

Complex calendar / agenda management.
Time management and preparation of necessary background materials prior to appointments and meetings.
Travel arrangements and coordination of travel expense reports and tracking.
File management and organization.
Coordination of new hire administration / transactions and execution of orientation.
Invoice management and budget tracking.
Complete expense claims approvals for the Strategy & Public Affairs team.
Establish and maintain good working relationships with the President & CEO, and the Chief of Staff as well as various senior CBC/Radio-Canada managers, departments and external contacts.
Ensure information and inquiries are directed and processed quickly and efficiently.
Create and submit Sponsorship Agreements with external contacts.
Work with confidential and sensitive information.
Manage all inventories for office supplies, equipment and related materials.
Manage vacation, sick leave and special leave for all of Strategy & Public Affairs.
Managing boardroom reservations and videoconference bookings.
At least 3 years of related experience.
Must be fluently bilingual.

Knowledge of Workday is an asset. General knowledge of CBC/Radio-Canada. Able to communicate clearly and effectively. Highly developed administrative and organizational skills. Be proactive, have sound judgment and initiative. Strong ability to handle multiple priorities, work under pressure and meet tight deadlines. Accuracy and attention to detail are essential. Manage confidential files and correspondences. Requires the ability to comprehend and act on complex and sensitive matters. Must be able to act independently. Professional tact and diplomacy are essential. Ability to work flexible hours and occasional overtime (if required). You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest.

In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.

Job Posting Date Mar 20, 2023, 10:04:20 AM

Unposting Date Apr 3, 2023, 10:59:00 PM