Project Coordinator - Cambridge, Canada - Septodont

Septodont

Verified Company

Cambridge, Canada

1 week ago

Posted by:

Sophia Lee

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Description

General information:

Reference :

Position description:

Job Title:

Project Coordinator

Company Details:

Septodont is a leading manufacturer of dental pharmaceuticals and medical devices. The French-based company employs over 2,000+ people globally.

We have six manufacturing plants in France, India, North and South America, and an international distribution network that is dedicated to serving the needs of dental professionals in more than 150 countries.

Our North American operations have facilities in Ontario, Montreal, and Pennsylvania. It also has Latin American operations with facilities in Brazil and Colombia.

Our Cambridge, Ontario site is also home to our Novocol Pharma division, which focuses on contract development and manufacturing, specialized in sterile injectable cartridge and combination product manufacturing.

Our employees are our number one asset We offer developmental opportunities, excellent compensation and benefit programs, discounted gym memberships, work/life balance programs, employee recognition, social events and spirit days.

Job Summary:

Reporting to the Manager, Project Management, the Project Coordinator will lead and coordinate activities within the Project Management department.

This will include supporting the successful completion of new or existing projects, involving cross-functional teams, and providing assistance in the planning of schedules and monitoring of budgets and spending.

Responsibilities:

Supports Project Managers in developing, maintaining and monitoring project plans, action logs, project schedules, work hours, budgets, and expenses
Leads project administrative tasks by coordinating and managing documentation, internal files, records, and shipments
Prepares proposal worksheets and change orders, as required, for active projects as well as new business
Prepares, maintains and updates budget sheets with allocation of resources and time per the approved proposals
Initiates and follows projects and change orders invoices against agreed milestones per contractual agreements
Initiates and follows up on change requests and other project related transactions within Company's quality, materials and finance systems
Monitors project progress and creates project status reports for project managers and stakeholders, as required
Identifies and provides inputs during month end finance meetings to fill any gaps in resource booking and invoicing
Schedules stakeholder meetings and facilitates communication, including preparation and distribution of standard reports (agenda, minutes etc.)
Attends and leads meetings with clients during Project Manager's absence, as required, keeping assigned projects on track
Documents and follows up on important actions and decisions from meetings
Acts as department representative in Company's task force committees, as delegated
Assesses project risks, maintains Risk Register and provides solutions, as applicable
Supports creation and implementation of Standard PMO Templates
Prepares, monitors and communicates PM department metrics
Demonstrates the company mission, vision and values statements, policies, and current standard business practices
Follows GMP and regulatory requirements, and ensures quality standards are met
Observes and supports all safety guidelines and regulations
Performs other related duties as required

Qualifications:

Experience:

35 years of experience in an administrative function
Working towards PMP designation or similar certification
Excellent organizational skills with strong attention to detail
Advanced computer skills, specifically in Microsoft Excel
Strong written and verbal communication skills
Records management training would be an asset

Education:

College Diploma in a scientific or administrative function

Contract type:

Permanent

Minimum level of education required:

2- College

Minimum level of experience required:

2-5 years

Languages:

English (3- Advanced)

Position location:

Job location:

North America, Canada, Cambridge

Location:

25 Wolseley Court