Accounts Payable/accounting Officer - Brampton, Canada - Algoma University

Algoma University

Verified Company

Brampton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JOB TITLE:
Accounts Payable/Accounting Officer
Staff Bargaining Unit

DEPARTMENT:
Financial Services

POSITION STATUS:
Permanent, Full-time (35 hours/week)

OSSTF

LOCATION:
Sault Ste. Marie

SUPERVISION RECEIVED Director, Financial Services

PRIMARY FUNCTIONS:

A. Accounts Payable 60%
B. Payroll Assistance 20%
C. Fund Accounting (Foundation) 10%
D. Other Duties 10%

Total 100%

RESPONSIBILITIES:

A. Accounts Payable (60%):

Responsible for the delivery of all Accounts Payable services for the University and all related departments
Review and verify invoices, and their accompanying payment requests, to ensure compliance with Algoma University's policies and procedures for such elements as proper authorization, applicable matching purchase order or

contract, accuracy of the charge code, and presence of accurate banking information where wire payments are involved

Prepare invoice batches and input into the financial information system on a daily basis to ensure payments are processed in a timely manner to meet weekly and monthly deadlines
Provide advice to employees regarding procedures relating to accounts payable, wire payments, and reimbursement claims
Respond to inquiries from vendors and employees regarding payment status
Create and maintain vendor records in the financial information system
Process USD invoices, determine USD exchange rate and calculate deemed

GST/HST payable

Issue payment cheques for all payments owing
Prepare journal entries to record cost allocation or adjustments in the financial information system
Issue purchase order numbers and maintain purchase order filing system
In the absence of the Director, Financial Services, approve and review purchase order requests to ensure compliance with internal policies
Responsible for yearend Capital Equipment Report, yearend Accounts

Payable Report, and various financial year-end reports as necessary for audits

Liaise with auditors on Accounts Payable issues, as required
Provide inhouse expertise on GST/HST, and stay uptodate on GST/HST Act updates, policies and procedures
Educate staff on GST/HST issues and procedures to ensure compliance
Responsible for calculating GST/HST payable and receivable and ensure compliance with the GST/HST Act
Prepare and file GST/HST Rebate Applications for Algoma University
Prepare journal entries to balance GST/HST expense accounts accordingly for each claim period
Determine eligible GST/HST Pension Entity rebates
Prepare GST/HST Rebate Applications for Algoma University Pension Plan
Liaise with Canada Revenue Agency regarding GST/HST issues as required
Responsible for coordination of AU's VISA and AMEX cards
Distribute monthly statements, and collect and verifying receipts
Enter VISA entries monthly into ACCPAC
Oversee the PayPal account for Algoma University
Responsible for invoicing for lease agreements for the University

B. Payroll Assistance (20%)

Crosstrain in all aspects of Payroll in order to act as a backup to the Payroll

Officer

Assist with bimonthly payroll by verifying data
Reconcile ADP Change Report
Responsible for conducting bimonthly payroll audit

C. Fund Accounting (Foundation) (10%)

Responsible for tracking revenue, donations received, scholarships issued and expenses incurred by the funds and miscellaneous income
Responsible for preparing Fund Analysis Reports for the endowment and nonendowment funds of the Foundation
Calculate and allocate investment income, capital gains/losses, interest accruals, and expenses for each of the Foundation Funds
Calculate amounts owing to the University for Scholarships issued by the university and any expenses paid by the University on behalf of the Foundation
Evaluate each fund balance to determine sustainability
Determine fund availability of each award and develop the annual student awards budget
Work closely with Algoma University's Advancement Office to ensure proper donation allocation and set up of new funds
Liaise with auditors regarding Algoma University Foundation funds as required

D.
Other Duties (10%)

Crosstrain on the position of Accounting and Grants Officer:
Reconcile and prepare travel claims for payment processing
Data entry of journal entries, cash sheets, bank reconciliation and pay reconciliations
Perform all other duties as required in the absence of this position
Crosstrain on the positions of Payroll Officer:
Process payroll in the absence of the Payroll Officer
Other related duties may be assigned, as required

WORKING CONDITIONS:

-
Physical Effort