Bookkeeper - Part Time - Victoria, Canada - Connections Place

Description

***Reporting to the Executive Director, the Bookkeeper is responsible for the preparation and maintenance of financial records and government reports as well as, payroll, and benefits administration of Connections Place Clubhouse Society (Connections Place Clubhouse). Under the direction of the Executive Director, the Bookkeeper maintains all necessary and appropriate records, files, and processes to ensure the smooth and compliant financial operation of Connections Place Clubhouse, focusing on accuracy and transparency.


KEY DUTIES AND RESPONSIBILITIES

Accounting

- Prepare General Ledger and supporting accounts within the electronic accounting system.

• Prepare Accounts Payable files and process cheques for signing and distribution.
• Record all revenues including sales reconciliations from the donations, grants, and other special projects.
• Reconcile all accounts.
• Maintain financial records and filing.
• Follow up with Connections Place Clubhouse's accounts payable invoices as needed.
• Provide advice and recommendations on financial procedures and practice as required.

Payroll

- Administer group benefits and prepare semi-monthly payroll files as needed for approval by the Executive Director.

• Process payroll in a timely manner.
• Maintain records for taxable benefits.
• Monitor remittances to Receiver-General for source deductions.
• Prepare WorkSafe BC and remittances.

Banking

- Reconcile bank accounts monthly.


- Prepare monthly year-to-date financial reports to Executive Director.

• Monitor cash flow and cash management.

Reporting

- Prepare WorkSafe BC reports.

• Prepare GST returns.
• Prepare year end information for the external auditor.
• Prepare T4s and distribute.
• Prepare audit documentation if and when required.
• Comply with local, provincial, and federal government reporting requirements.
• Provide regular reports to the Executive Director to assist in making informed decisions and fulfilling responsibilities.

General (All Staff)

Clubhouse (International)

- Effectively work in the Clubhouse consistent with the International Standards for Clubhouse Programs.

• Maintain current knowledge of the Clubhouse International Model.
• Support Connections Place to keep its continued accreditation through the International Standards for Clubhouse Programs.
• Uphold the mission, goals, objectives, and policies of Connections Place Clubhouse.
• Ability to exercise discretion, especially when handling sensitive or confidential information.

Programs and Tasks

• Ensure members are provided with unit work, housing, employment, volunteer, community support, and social opportunities.
• Ensure members are given the opportunity to be involved in the decisionmaking, delivery of services and evaluation of the Clubhouse.
• Provide outreach and community support services to members, as well as participate in social and recreation programs with members.
• Planning and organizing skills are necessary for social events.

- Perform other related duties as required.


Soft Skills

- Problem solving and information processing are required to assist members with the tasks of their daily lives, for advocacy, and for community outreach.

• Multitasking and cognitive flexibility are required for dealing with competing priorities in the daily operation of the Clubhouse.
• Must be able to work with low or no supervision, as social events, weekends, and holidays often require working with colleagues who are not in supervisory roles. Additionally, staff working remotely may be required to work without supervision.
• There are times when advanced skills are required to safely deal with violent or aggressive behaviour. Safety and judgment are critical while working with our vulnerable population.

While these behaviours are not the norm, the following skills are essential:

• Focused/divided attention required when completing safetysensitive tasks such as while working with potentially hot and sharp items in the kitchen, as well as when working with members.
• Working and procedural memory required for assisting members to complete tasks and for staff safety protocols.
• There is a high need to work cooperatively with others in what may be difficult and emotional situations. Members may have difficulty with emotional selfregulation and require assistance. This may and sometimes does result in exposure to confrontational situations.
• A high degree of responsibility and accountability are required as staff are required to work during periods of high stress when dealing with complex member issues.

JOB QUALIFICATIONS

Education/Knowledge

- University degree or diploma in the accounting, finance or business administration or an equivalent combination of related education and experience.

• Understanding of all accounting principles and standards for notforprofit organizations in Canada.
• Understanding of provincial and federal repor