Administrative Support Assistant - Halifax, Canada - Patterson Law

Patterson Law

Verified Company

Halifax, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are seeking an energetic, bright, and adaptable individual to join our team If you are looking to start your career in legal administration and are keen to learn and grow your knowledge, you may be the right person to fill our
Administrative Support Assistant role.

This position is ideal for a recent graduate of a Paralegal diploma program.

The Administrative Support Assistant provides administrative and legal support to the Halifax Estate Planning team. This will include a variety of tasks such as copying, scanning, binding, filing, document and report preparation, etc.

This position will also provide reception coverage as needed, including daily lunch breaks and when the receptionist is away from the office.

From time-to-time, the Administrative Support Assistant may complete overflow work for other departments as well. In time, with training, we expect this position will grow and take on higher level wills & estates work.

Location:
Downtown Halifax Office Hollis Street

Work Schedule:
Standard work hours are 34.5 per week. Some flexibility and occasional overtime will be required.

Key Areas of Responsibility

Accurate and timely preparation of reports, documentation, and correspondence as assigned
Assisting with coverage when other Estate Planning staff are absent from the office
Photocopying/collating/binding
Scanning and filing
Coordinating deliveries and pickups
Assisting with periodic clean up and organization of storage areas
Providing relief coverage for Reception breaks, vacation coverage
Completion of other administrative tasks and projects as assigned

Qualifications

Successful completion of a paralegal or legal administration diploma is preferred, but transferable skills gained through other training/experience will be considered
Prior experience in a similar professional work environment would be an considered asset
Keen interest to learn and develop new skills
Excellent proofreading, spelling, and grammar skills
Strong keyboarding skills and an affinity to learn new technology
Energetic, flexible, and willing to pitch in wherever necessary
Organized, highly detailoriented, and able to effectively prioritize
Accurately follows instructions and asks questions to clarify requirements to ensure work is done properly
Thrives on change and is able to effectively shift priorities with short or no notice
Strong written and verbal communication skills

About Us

Patterson Law is an established Nova Scotia law firm with offices in Truro, Halifax, New Glasgow, Bridgewater, and Pictou and with clients whose interests range from global to purely local.

Our more than 150 lawyers and staff are dedicated to meeting our clients' diverse legal needs. We endeavour to maintain the highest standard of service to our clients. This can only be accomplished by employing qualified, educated and motivated staff.

We are pleased to offer our staff a competitive salary and group insurance coverage after one month of employment.

Patterson Law hires on the basis of merit. We are committed to employment equity and welcome diversity. Applications are encouraged from all interested and qualified individuals.

Job Types:
Full-time, Permanent

Benefits: