Admin Assistant - Ottawa, Canada - Queensway Carleton Hospital

Queensway Carleton Hospital

Verified Company

Ottawa, Canada

2 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

General Posting Information

POSITION:

Administrative Assistant
DEPARTMENT:
Regional Endoscopy Program / Central Intake Clinic
CONDITIONS:
Casual
SHIFTS:
Days

7.5 Hours per shift

-
WAGE RANGE:

Scale Minimum Maximum

NONU $26.41/hr $31.66/hr
RESPONSIBILITIES:

Provide administrative and clerical support to the Clinical / Project Manager Endoscopy Central Intake Program, Regional Endoscopy Program, and the Regional Endoscopy Central Intake Clinic
Receive referrals (electronic or FAX), check for completeness and legibility and contacts referring physician as needed; input referrals into an electronic system for tracking, managing, and monitoring
Identify inappropriate referrals and notify Clinical Manager
Forward complete and appropriate referrals to hospital / specialist according to distribution protocols and procedures using the appropriate information exchange system (Novari, Ocean)
Maintain referral tracking system by ensuring the required data is entered for each referral
Monitor wait times across the Champlain region using Novari information system
Provide support and assistance to the Manager in preparing statistical reports and information, PowerPoint presentations, and Excel spreadsheets
Participate in Quality Assurance initiatives
Draft memoranda, letters, correspondence, and reports, ensure internal and external meeting requests are met, as well as receive and distribute incoming correspondence
Prepare meeting packages, records/transcribes minutes for assigned committees
Coordinate documentation necessary to support the Accreditation process
Manage calendars for assigned staff including coordination and scheduling appointments, meetings, conferences, and teleconferences
Demonstrate the QCH values of collaboration, accountability innovation and respect.

REQUIREMENTS:

Completion of secondary school combined with at least two years of related experience and / or completion of an accredited secretarial / business administration program
Knowledge of Medical terminology
Bilingual (French and English) essential
Ability to work as part of a team, to interrelate with all levels of staff in a professional manner
Ability to multitask, work with mínimal supervision and be able to continually prioritize duties
Excellent interpersonal, customer service / communication skills (oral and written)
Excellent organizational, and time management skills
Proficiency in the use of Microsoft Office Suite; computer experience particularly in the area of data compilation and entry
Minimum keyboarding of 40 words per minute with a maximum of 5% error rate

PREFERRED:

Previous experience with referral scheduling, hospital/healthcare information and wait time systems

Please note that according to the Ontario Health and Queensway Carleton Hospital Vaccination Policy, all applicants must be fully vaccinated unless they can provide the proof of a valid medical contraindication or exemption on the basis of protected grounds under the Ontario Human Rights Code in order to be considered for any staff or volunteer opportunities. Upon hiring, applicants must provide the proof of either government issued documentation proving they have been fully vaccinated, or present supporting documentation of a valid medical contraindication or exemption under Ontario Human Rights Code.

Thank you for your continued interest in the Queensway Carleton Hospital. We are committed to providing an environment which is respectful to all. If you have a disability which requires an accommodation during any stage of our recruitment process, please let us know how we can assist you._