Office Assistant - Vaughan, Canada - Hiring Stars

Hiring Stars

Verified Company

Vaughan, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position:
_
Office Assistant & Receptionist_

Compensation:
_
We offer a competitive compensation package_

Expected Start date:
_
As soon as possible_

Work Schedule:

Monday, Wednesday & Friday: 8:30 am to 5:00 pm
Tuesday & Thursday: 12:30 pm to 9:00 pm
Every other Saturday: 8:30 am to 5:00 pm w/ Wednesdays off
Position includes up to a 44hour work week with lieu time available
Work Remotely: No

About The Company

Hiring Stars, a leading recruitment firm based in Canada, is looking for _
Office Assistant & Receptionist _for its exclusive client based in Vaughan, ON.

_ The employer has been succeeding in the customer service domain for over 9+ years catering to Finance and Real Estate domains with the mission to change the lives of their clients at the same time and to be the home of all their financial needs

This role at the Company is an exceptional opportunity for a dependable, self-directed, hard-working professional, who brings demonstrated experience in a fast-paced office environment.

Along with, a sense of urgency and a drive for results who genuinely enjoys interacting with people.

Responsibilities:

Set Up Office for Start of Day
Confirming, booking & connecting conference calls, live calls & appointments
Data entry into our CRM software
Creating PowerPoint presentations & meeting preparations
Photocopying, scanning, labeling, filing, and organizing tasks are required to be completed daily
Handle client concerns and redirect when necessary
Running office errands bank runs, mail runs, and weekly errands
Ordering office supplies & office groceries & staff lunches
Daily office walkthroughs to help maintain office cleanliness and upkeep
Completing credit card expense reports for reconciliation
Updating virtual & physical files when needed
Assist staff with any administrative basic work (i.e., Compile, copy, file, scan, fax documents, etc.)
Closing Office End of Day
Assist and/or plan a holiday party, monthly birthday celebrations, or other milestone events
Decorate the office during seasonal or other milestone events
Cleaning Kitchen & Washroom as needed in addition to weekly cleaners
Removal of Garbage as needed
Back up for Personal Assistant when away preparing meals for President during evening & weekend shifts

- completing personal tasks for President during business hours

Qualifications:

Must have the ability to work well and in sync with a type A personality leader that is assertive, goaloriented, time conscious, high energy, fastpaced, positive, and highly deadline oriented
Minimum 2+ Years' experience in an administrative assistant role
Minimum High School Diploma

-
Minimum 2+ years of administrative experience supporting senior staff/supervisors

Experience in sales, real estate, investing or the mortgage industry
will be considered Handson
Hands on experience with financial budget management, invoicing, and research
Ability to work well as a team player and independently; proactive and flexible; adaptable to change; comfortable working in a fastpaced environment and with multiple and shifting priorities
Conducts oneself in a highly professional manner and operates with a high degree of discretion and confidentiality
Excellent oral and written communication skills; ability to express ideas and procedures clearly and concisely; ability to work with highly sensitive information
Must have excellent auditing, financials, and decision makings skills

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Must have excellent technical skills and advanced in using all Microsoft Suite Software including MS Word, MS PowerPoint, MS Excel, Outlook, Google Chrome, etc.