Commercial Real Estate Legal Assistant - Toronto - Cartel Inc.

    Cartel Inc.
    Cartel Inc. Toronto

    1 day ago

    Full time
    Description

    Overview


    If you're a Commercial Real Estate Legal Assistant looking to align yourself with a top-tier firm—this is the opportunity you've been waiting for Our Client, a well-known, large law firm and an impressive reputation across Toronto, is looking to add a seasoned legal assistant to their Commercial Real Estate Group. You will be supporting two high profile, exceptional, yet kind, Partners, in a friendly and welcoming environment. This role is hybrid (three days in-office), with stunning downtown offices, competitive salary, fantastic benefits, wellness perks, and room to grow. If you've got experience in commercial real estate and thrive in a fast-paced environment, this might be where your next chapter begins. Apply now

    Salary: Up to $85K

    Key Responsibilities

    • Provide proactive administrative support to multiple Partners and Associates, including scanning, binding, file creation, and document formatting
    • Manage tasks related to commercial and residential real estate transactions such as title searches, corporate searches, and the preparation of detailed report books
    • Draft, revise, and proofread legal documents, correspondence, charts, and internal communications with a strong focus on accuracy and attention to detail
    • Maintain a high level of professionalism when interacting with clients, lawyers, and other internal team members
    • Generate accounts, prepare invoices, and assist with basic billing functions
    • Schedule meetings, coordinate appointments, and handle all logistics including couriers and document delivery for time-sensitive matters
    • Organize and maintain physical and electronic filing systems for the real estate department
    • Perform routine file audits and maintenance, including closing and archiving files and managing off-site storage for inactive materials

    Qualifications

    • Legal Assistant Diploma from a recognized and accredited institution
    • Minimum 3 years of experience supporting commercial real estate lawyers in a busy law firm environment
    • Proficient in real estate software such as Teraview, Conveyancer/Unity, and Lawyer Done Deal—confident in performing searches, preparing and registering instruments, and managing transaction flow
    • Exceptional communication and client service skills; able to liaise professionally with clients, lawyers, and third parties
    • Known for accuracy, attention to detail, and the ability to meet tight deadlines without sacrificing quality
    • Excellent multitasking and time management abilities with a calm, solution-focused approach during urgent or high-volume periods
    • Strong writing, editing, transcription, and proofreading skills
    • Comfortable maintaining organized physical and electronic filing systems, calendars, and databases
    • Technically savvy with Microsoft Office (Word, Outlook, Excel, PowerPoint) and open to learning new tools
    • Exposure to Elite and a document management system (e.g., iManage or NetDocuments) is considered a strong asset
    • A true team player with excellent interpersonal skills and a professional, collaborative work ethic

    How to Apply


    To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at

    Seniority level

    • Mid-Senior level

    Employment type

    • Full-time

    Job function

    • Legal and Administrative

    Industries

    • Legal Services
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