Oph - Committee/council Assistant - Ottawa, Canada - City of Ottawa

City of Ottawa

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Requisition ID: 10769

Department:
Ottawa Public Health

Service:
Ottawa Public Health Dept.

Branch:
Public Engagement and Legislative Affairs Service
Employment Type: 1 Full-time Temporary - Up to 6 months
Work Hours: 35.00 hours per week

Affiliation:
Non Union/Non MPE

Salary Information:
$57, $67,851.42 annually (2023 rates of pay)

Location: 100 Constellation, Nepean

City:
Ottawa, ON

Job Category:
Ottawa Public Health

Application Close: 15/12/2023

JOB SUMMARY:

Ottawa Public health works to prevent illnesses, injuries and poor health by delivering a range of mandated core programs and services, as outlined in the Ontario Public Health Standards.

These programs and services are designed to meet the health needs of the communities in Ottawa.

We work with local communities and partners to create equitable opportunities for all residents to be healthy and thrive, regardless of social or economic factors.

The role of the Legislative Affairs and Strategic Engagement Team is to engage with elected officials and public policy makers at all levels of government to identify opportunities for collaboration on shared priorities.

This team engages with external partners by establishing and strengthening meaningful relationships with a variety of health, social services, community and business organizations.

Our goal is to establish trust and community support so that public health priorities, as outlined in the Ontario Public Health Standards, can be advanced.

Responsibilities of the Board Assistant include working with team members to support the Ottawa Board of Health, which governs Ottawa Public Health.

With the support of the Program Manager and the Legislative Services Coordinator, you will assist in making arrangements and preparing agendas for Board of Health meetings, attending Board of Health and other meetings, liaising with Board members, elected officials and their assistants, and members of the public.

You will also be responsible for drafting responses to inquiries from elected officials and their constituents, on behalf of Ottawa Public Health, and support the strategic direction of the Legislative Affairs and Strategic Engagement Team.

EDUCATION AND EXPERIENCE:

Completion of Grade 12 plus at least 1 year post-secondary education in either a university degree program or a business, secretarial or administrative diploma program

Completion of the Municipal Administration Program would be an asset

Minimum of 3 to 5 years of experience, preferably in a municipal government setting, including minute taking

KNOWLEDGE:

Standards and conventions for correspondence and effective writing
Objectives, functions and responsibilities of a secretariat
Some knowledge of the Procedures Bylaw and the Municipal Act as it relates to Council and Clerk's duties
Functions and responsibilities of municipal government

COMPETENCIES, SKILLS AND ABILITIES:

Deal effectively with time frames/deadlines and work effectively under pressure
Organize work and set priorities
Understand technical issues and be detailoriented
Ability to work in a politically sensitive environment
Flexibility and ability to cope with stress effectively
Strong communication skills
Excellent interpersonal skills and the ability to interact cooperatively, effectively and efficiently with elected and appointed officials, department heads, staff and the public
Be selfdirected and able to balance competing demands

WHAT YOU NEED TO KNOW

Language Requirement: English oral, reading, writing
You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at , extension 47411.