Administrative Assistant - Edmonton, Canada - University of Alberta

University of Alberta

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Department Faculty of Arts - Canadian Institute for Ukrainian Studies (CIUS)

Salary range $44,016.45 to $58,952.54

Hours per week 35

Grade 6

Posted date April 16, 2024

Closing date April 29, 2024

Position Type Full Time

Description:

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of 2 years and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

Location
Work primarily takes place at North Campus, Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day.

We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just.

Learn more.

Working for the Faculty of Arts - Canadian Institute for Ukrainian Studies (CIUS)

Established in 1976, the Canadian Institute of Ukrainian Studies (CIUS) is a global leader in the field of Ukrainian Studies.

In support of the University of Alberta and Faculty of Arts mission and values, the Institute is dedicated to the production, preservation, and dissemination of expert knowledge about Ukraine and Ukrainians in Canada and worldwide.

Located in Edmonton and Toronto and with an office in Lviv, Ukraine, CIUS facilitates sustained scholarly engagement and cooperation between Canada and Ukraine, partner institutions, and researchers around the globe, as well as between diverse ethnic and cultural groups in Canada.

Multidisciplinary in its work, CIUS integrates the humanities and social sciences in its scholarly agenda.

CIUS has longstanding relationships with leading universities around the world and is a partner with many post-secondary institutions in Ukraine, and globally in research and publishing projects as well as other joint endeavors such as scholarly symposia and conferences.

Position Summary

Do you thrive in a dynamic and exciting environment? The Canadian Institute of Ukrainian Studies (CIUS) is searching for a dedicated Administrative Assistant to join our team.

The CIUS Administrative Assistant provides direct support through record keeping and general office administration.

This position will be the first point of contact for the CIUS team and is expected to resolve and/or direct inquiries to appropriate resources.

Reporting to the Assistant Director of Research, this position provides general administrative support to CIUS and the CIUS core administrative team.

The position is located in the CIUS Edmonton office on campus, and the duties of this role are shared between CIUS Edmonton office and HREC Toronto Office.

Duties

Answers phones and fields general inquiries for the area, the program(s) or service(s). Serves as a resource for routine and general inquiries and procedures.
Maintains spreadsheets and databases, compiles and maintains data including CIUS intranet, and assembles and formats data to create simple reports.
Maintains files and troubleshoots photocopier and phone issues. Organizes service calls as required.
Schedules and coordinates meetings, events and activities including scheduling rooms, organizing equipment, ordering catering and assembling materials.
Assists with routine travel arrangements and maintains an inventory of office equipment/supplies.
Process cash, credit card, interact and cheque transactions. Reconciles institutional credit cards; supports travel and expense claims for CIUS Core Administrative Team; prepares honoraria and reimbursements, awards, and other (domestic and international) disbursements.
Serves as recording secretary.
Coordinates card access and door access. Where still required, processes key deposits, revenues, returns and refunds.
Sets up office spaces for Visiting Scholars. Supports basic office moves.

Minimum Qualifications

Completion of a high school diploma is required.
2 years of experience in an academic environment performing progressive administrative support.
Proficiency in speaking Ukrainian verbally and written.
Proven track record of success in dynamic environments.
Proficiency with PeopleSoft Applications, Campus Solutions, HCM, Financials, etc.
Excellent communication skills (written and oral).
Proven track record of exceptional customer service.
Welldeveloped interpersonal, organizational, and time management skills.