Administrative Assistant - Saskatoon, Canada - University of Saskatchewan

University of Saskatchewan

Verified Company

Saskatoon, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant:

Primary Purpose:
To provide a wide variety of high quality, confidential administrative support to the Administration and Provost's portfolio.

Nature of Work:

Reporting to the Manager, Administrative Network, the administrative assistant is part of a collaborative and agile administrative team that provides support to the Administration and Provost's portfolio.

The incumbent's work encompasses a broad range of complex duties and processes that require great attention to detail.

The incumbent will effectively manage a high volume of work in a fast-paced environment with frequent interruptions, competing priorities, and conflicting deadlines.

A solid understanding of the priorities, goals, visions of the portfolio is necessary, and will guide the incumbent during their day-to-day work and when making impactful decisions.

Continuous change is the norm, and the incumbent will anticipate, influence, adapt to, and help others through change.

Typical Duties or Accountabilities:

Actively seeks out and understands the unit's priorities in order to provide effective support
Acts as a first point of contact to field a broad spectrum of queries
Prepares, including drafting and editing, correspondence, and reports
Assists with continuous improvement by identifying issues and participating in process evaluation and redesign
Maintains accurate knowledge of and adherence to institutional policies and procedures, and collective agreements
Provides meeting and committee support as needed and appropriate, including overall coordination, scheduling, and minutetaking
Using collaborative and teambuilding skills, manages assigned projects and tasks; this may include building out knowledge, delegating work, and otherwise engaging Admin Network colleagues
Enables the USask shared services models; this includes providing direct support to SBAs and following established best practices with transactional work submitted via ConnectionPoint
Submits financial and administrative requests to USask systems on behalf of individuals and units
Maintains physical and electronic records
Performs general office duties, including copying, printing, and ordering supplies
Uses judgement, confidentiality, and discretion when handling sensitive issues

Education:
Completion of Grade 12 and an office administration diploma from a recognized post-secondary institution.

Experience:
A minimum of five years of related experience, preferably in an institutional setting. Experience with USask systems is a strong asset.

Department:
Administration Network

Status:
Term 12 months with the possibility of extension or becoming permanent

Employment Group:
Exempt

Full Time Equivalent (FTE): 1.0

Salary:
The salary range, based on 1.0 FTE, is $52, ,228.00 per annum. The starting salary will be commensurate with education and experience.

Salary Family (if applicable):

Salary Phase/Band:
Phase 2

Posted Date: 5/7/2024

Closing Date: 5/27/2024 at 6:00 pm CST

Number of Openings:1

Work Location:
On Campus