Senior Import Coordinator - Montreal - Holiday Group

    Holiday Group
    Holiday Group Montreal

    3 days ago

    Full time
    Description

    Why Join Holiday Group?

    • Join a Canadian leader with over 70 years of industry expertise
    • Full benefits package: medical, dental, life, disability
    • 5 paid personal/sick days per year
    • Supportive, collaborative team environment
    • Free parking on site

    Role Overview


    As a Senior Import Coordinator, you will play a key role in supporting import operations and managing the full sample → development → production → pre‑shipment execution cycle.

    You will be responsible for:

    • ensuring data accuracy,
    • coordinating with international suppliers,
    • monitoring timelines and milestones,
    • preparing import‑related documents,
    • and ensuring a clean handoff to the Logistics team

    This position is ideal for a detail‑oriented, proactive professional with 5+ years of experience in import, production, or sourcing.

    Key Responsibilities


    Sample Tracking & Product Development

    • Coordinate sample requests, arrivals, reviews, comments, and approvals
    • Collaborate with Product, Design, Marketing, Compliance, and QC teams
    • Maintain up‑to‑date sample, testing, packaging, and development trackers

    Production Follow‑up & Supplier Coordination

    • Maintain and update production timelines: samples, PP approvals, production progress, ex‑factory dates
    • Validate supplier timelines and raise risks or delays proactively
    • Communicate changes, dependencies, or issues to relevant teams

    PO Management, Data Accuracy & Documentation

    • Create and update purchase orders in the ERP (pricing, quantities, dates, approvals)
    • Validate quotes, quantities, specifications, packaging, and customer/licensor requirements
    • Ensure accurate data handoff to Finance, Logistics, Demand Planning, and cross‑functional teams

    Advanced Import Support

    • Prepare and verify pre‑shipment documents (commercial invoice, packing list, logistics information)
    • Monitor and track ETD/ETA updates provided by suppliers or agents
    • Identify discrepancies (quantities, delays, missing documents) and elevate when required
    • Support Logistics by ensuring clean, complete documentation packages

    Tools, Systems & Process Improvement

    • Maintain and optimize trackers (Excel, or equivalent)
    • Contribute to improving templates, SOPs, workflows, and shared folders
    • Ensure consistent documentation structure and department organization

    Cross-Functional Collaboration

    • Serve as the main coordination point between:
      Product, Design, Marketing, QC, Compliance, Logistics, Finance, Demand Planning, and suppliers
    • Participate in internal milestone meetings and provide structured status updates

    Experience & Education

    • 5+ years of experience in import operations, production coordination, sourcing, or product operations
    • Experience working directly with overseas suppliers (Asia strongly preferred)
    • Degree in business, supply chain, fashion, international trade, or related field

    Technical Skills

    • Strong Excel skills (lookups, filters, formulas)
    • Experience using an ERP (JDE, SAP, NetSuite, or similar)
    • Knowledge of basic import documentation (invoice, packing list)
    • Familiarity with or project management tools is an asset
    • Understanding of Incoterms and general import/export workflow

    Soft Skills

    • Highly organized and detail‑oriented
    • Strong communication skills (written and verbal)
    • Ability to manage multiple priorities and deadlines
    • Analytical mindset with problem‑solving abilities
    • Proactive, resourceful, and eager to improve processes

    About Holiday Group


    Holiday Group is a leading Canadian manufacturer and distributor of luggage, handbags, and fashion accessories, proudly offering collections under well‑known brands such as Travelpro, Atlantic, Roots, Bench, and David Jones. From timeless handbags to innovative travel solutions, our products are designed to combine style, function, and accessibility, and are available in major retailers and specialty boutiques across Canada.


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