Administrative Officer, Programs - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:06/06/2023

Req ID: 31800

Faculty/Division:
VP & Provost

Department:
Hart House

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

Hart House is a centre for experiential education outside the classroom at the University of Toronto.

Since it opened in 1919, Hart House functions as a place where students, faculty, staff, alumni and membersof the broader community connect with each other and the world.

Through an array of co-curricular programming in the arts, dialogue and wellness, Hart House works with local and international partners to foster community and to create innovative learningopportunities for students.

Hart House operates from a historic facility on the St.

George campus, as well as a 150-acre farm in Caledon, Ontario, offering a wide range of services through a social enterprise model that generates revenue to support its student-focused programming on all three University of Toronto campuses.

Hart House is a key contributor to an inclusive, curious, and welcoming campus environment.

We work with others to create spaces and programming that invite the next generation of thinkers, doers and citizens to propel their ideas into action from the personal to the global.

Hart House programs directly engage U of T students and community in innovative and experiential learning opportunities.

We are committed to the practices and principles of inclusivity and strive for representative and equitable diversity and in all that we do.

Our programming team supports student growth, identity development, community connections and transferrable professional and leadership skills through hands-on activities and programs.

These programs are designed to connect participants to their interests, build community on and off campus, and create a sense of belonging and engagement that goes beyond the classroom.

Your opportunity:

The Administration Officer, Programs is responsible for supporting the day-to-day operations of three program teams that include: Integrated Arts Education, Dialogue and Expression, and Community Access & Outreach.

This position will work closely with the three program managers, program staff, students and internal/external partners to ensure the operations run efficiently and effectively.

In this lively, creative and sometimes busy environment, the Administration Officer, Programs will provide a core role in attending to the details of administrative program support for our many projects and programs.

This adaptable individual enjoys engaging with people in a collaborative environment, and is happy working on their own initiative, with energy, enthusiasm, and good humour.

Your responsibilities will include:

Scheduling appointments
Booking rooms and arranging appropriate accommodations
Collating and organizing data for various reports
Analyzing administrative processes and procedures and recommending changes for improvement
Coordinating meeting schedules, agendas, materials, action and followup items
Coordinating scheduled activities for functions
Making minor purchases
Serving as a resource to others by providing (nonsupervisory) jobrelated guidance

Essential Qualifications:

Advanced College Diploma (3 years) in a relevant field, or acceptable combination of equivalent combination of education and experience
Minimum of three (3) years related administrative experience or office management
Excellent administrative skills including strong organizational skills and the ability to manage conflicting priorities and competing deadlines
Experience providing program or event based administrative support ideally in higher education or the nonprofit sector
High level of computer proficiency including Word, Excel, PowerPoint, Outlook and databases
Experience analyzing, collecting, organizing data including generating reports
Ability to multitask in a fastpaced environment and effectively prioritizing activities
Demonstrated ability to take initiative to improve processes
Ability to work well independently but also as part of a team
Ability to stay wellinformed on policies, rules, regulations and guidelines
Exceptional communication skills, written and verbal
Demonstrated commitment to equity, diversity and inclusion in all work responsibilities and in collaborative workplace practices

Assets (Nonessential):

Experience using Asana or similar Project Management system
Experience using Kronos or similar payroll management system
Experience with minor financial reconciliation
Knowledge of the U of T campus and desire to learn about and contribute to program planning

To be successful in this role you will be:

Multi-tasker
Organized
Problem solver
Resourceful
Team player

Closing Date: 06/18/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time **Monday to Friday 8:45am-5:00pm, with