Executive Assistant - Montréal, Canada - ORA

ORA

Verified Company

Montréal, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

ORA Graphene Audio is a Montreal based startup, which engineers advanced Graphene-based nanomaterials for high performance loudspeakers and headphones.

Graphene speaker membranes allow for smaller, louder, more efficient drivers that produce audiophile sound quality at a fraction of the price of other esoteric solutions.

Executive Assistant responsibilities:

Organize and schedule meetings, appointments, and bookings for the CEO and senior leadership team.
Partner with HR to onboard new employees, provide support for implementation of new HR policies and procedures.
Support in board meetings through publication of meeting minutes and agenda.
Partner with IT to manage office policies and equipment as necessary.
Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
Provide general support to visitors.
Manage office operations and procedures, correspondences, design filing systems, review and approve supply requisitions, and assign proper clerical functions.
Participate actively in the planning and execution of company events.
Point person for maintenance, mailing, shipping, supplies, equipment, bills.
Monitor and maintain office supplies inventory.
Review and approve office supply acquisitions.
Maintain a safe, secure, and pleasant work environment.

Key Requirements:

Excellent time management skills and ability to multitask and prioritize work.
Bilingual, fluent in French and English, can speak and write, help translate critical documents to support business needs.
Attention to detail and problemsolving skills.
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in Microsoft Office and general computer usage