Research Group Administrative Assistant - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:03/19/2024

Req ID: 36583

Faculty/Division:
Faculty of Arts & Science

Department:
Dept of Chemistry

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the world's most comprehensive and diverse academic divisions.

The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty.

The faculty's diversity of opportunities and perspectives reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration.

At Arts & Science, we take pride in our innovation and discovery legacy that has changed how we think about the world.

Your opportunity:

Established in 1859, the University of Toronto's Department of Chemistry is one of Canada's leading and recognized institutions.

We take pride in our teaching excellence, advanced research facilities, and the development of distinguished scientists in the past and future.

Our department has various services, including chemical stores, an NMR lab, an X-Ray analysis lab, and a Mass Spectrometry lab.

These resources, combined with our ambition and excitement, create an ideal place to work, research, and make an impact in scientific education.

This is a 2-year grant based term position with the possibility of renewal.

Your responsibilities will include:

Responding to enquiries within the defined scope of the role and redirecting as appropriate
Resolving issues within the scope of the role and escalating problems as required
Handling sensitive and/or confidential information
Creating and updating records
Maintaining information on digital platforms
Handling fees and/or fines on a regular basis

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of equivalent education and experience.
Five (5) years of recent and relevant experience as an executive assistant for a major research project, providing highlevel research and administrative support to a Principal Investigator in a fastpaced academic environment.
Experience managing a very busy schedule/calendar, including making travel and hotel arrangements.
Experience preparing correspondence to stakeholders on behalf of a PI/executive.
Experience with taking minutes.
Experience with developing and maintaining timelines for ongoing projects.
Experience collaborating on cost estimates.
Excellent written and oral communication skills including proven editing skills.
Excellent interpersonal and customer skills.
Advanced computer skills in MS Office (e.g., Word, Outlook Calendar, Excel, and PowerPoint), Adobe Acrobat and internet.
Excellent skills in understanding and interpreting procedures, policies and guidelines.
Demonstrated use of organizational skills to maintain and develop administrative recordkeeping systems
Demonstrated ability to exercise a high degree of initiative and judgment dealing with a variety of responsibilities in a highvolume environment with multiple deadlines and competing priorities
Strong organization and time management skills in order to coordinate a manager's schedule and ability to maintain indepth awareness of a broad range of issues and priorities
Accomplished ability to multitask and demonstrated ability to meet multiple deadlines without compromising quality.

Assets (Nonessential):

Diploma in sciencesrelated field preferred.

To be successful in this role you will be:

Courteous
Intuitive
Meticulous
Multitasker
Resourceful

Closing Date: 03/27/2024, 11:59PM ET

Employee Group:

USW

Appointment Type:
Grant - Term

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial

Recruiter:
Ann Yang

**Lived Experience Statement