Program Assistant - Brampton, Canada - Canadian Mental Health Association- Peel Branch

Canadian Mental Health Association- Peel Branch

Verified Company

Brampton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Support your community. Advance your career. Fulfill your purpose
Joining the Canadian Mental Health Association - Peel Dufferin Branch means you'll be part of something meaningful.

For starters, we're honored to have received the Canadian Non-Profit Employer of Choice Award for our efforts to help people live better.

Providing support and services to those who live with mental illness and addictions, we're committed to increasing awareness and addressing the stigma surrounding mental health.

That's why we've made it a priority to create a diverse organization that represents the communities we serve - and the people we help.

What We Offer

As a community-based agency, we're dedicated to the mental, physical, and social health of everyone - including our team members.

That's why we're proud to offer a total rewards package that helps our team members balance their professional and home life.

You'll also be empowered to keep learning new skills and reaching your goals - from developing a career growth plan to participating in training sessions.

We're also honored to have received the Canadian Non-Profit Employer of Choice Award.

In addition to competitive benefits like health, dental, EAP and life insurance, we offer our permanent team members some unique perks that really stand out:_

- _4 weeks accrued vacation_
- _18 days accrued personal days plus 2 flexible days each year_
- _Overtime paid in lieu_
- _HOOPP Pension Plan_
- _Ongoing professional development plus $250 annual funding for continuing education and certifications_
- _$250 annual allowance to invest in achieving your personal wellness goals_
- _Mileage reimbursement and car detailing for work-related travel_

This is a full time permanent position of 37.5 hours per week, located at 60 West Drive, Brampton ON.

Salary range is $34,336.57 to $44,741.59 per year.

What You Will Do

General Administration and Information Management

Acts as a liaison between the Program Manager and staff to ensure appropriate coordination and followup on daytoday issues.
Reads, researches and routes the Managers correspondence; Drafts letters and documents as needed.
Manages and maintains the Program staff and Manager's work schedule, including 24/7 shift schedule
Maintain scheduling app, ensuring that all shifts are covered daily.
Plans and schedules meetings, trainings using MS-Outlook Calendar to its fullest capacity for the program staff and manager
Organizes and maintains electronic and paper filing systems
Creates, revises, and improves systems and procedures by reviewing operating practices, record keeping systems and forms; Implements changes as approved by Manager.
Performs other duties and responsibilities as assigned by the Manager.
To liaise with the IT departments of Region of Peel and Canadian Mental Health Association to ensure that all equipment is operational, trouble shoot when required and coordinate as necessary
Supports events, meetings and presentation coordination
Serve as onsite backup reception coverage, including partner hospitality, as required for organizational needs.

Financial & HR Administration Support

Supports the Manager in the Agency's financial and HR administration processes as required.
Prepares Purchase Orders, Quote sheets and reconciles with invoices, ensuring appropriate follow up with Finance and Accounts Payables departments and Concur.
Follows up on monthly relief hours for scheduled relief staff and expense procedures for Program staff, as per Agency Policy.
Tracks and reminds the Manager of key dates such as PDPs, hire date anniversaries for their direct reports.

What You Need to Join Our Team

Postsecondary diploma in Business/Office Administration is required.
Minimum 3 years of office administration experience.
Strong knowledge and understanding of the administrative role, supporting a large inter disciplinary team, including relief pool.
Experience working in the nonprofit sector is an asset.
Excellent time management skills
Excellent communication and organizational skills, able to manage competing priorities and deadlines in a fastpaced environment.
Enthusiastic problem solver and dedicated team player

Strong computer skills

Microsoft Office Suite, Outlook calendar, Visio, MS-Project, Client Record Management Systems.
Expertise with database reports.
Ability to speak French or a second language is an asset.
Flexibility to work one late evening shift per month
Valid driver's license
Automobile in good repair and insurance coverage as required by agency policy
Satisfactory police records search and vulnerable sector screening

_ CMHA Peel Dufferin is an Equal Opportunity Employer._

We are committed to diversity and inclusiveness at our workplace and recognize the unique contribution every individual makes to the community._
CMHA Peel Dufferin is committed to pay equity and right to equ