Volunteer - Stampede Band 2nd Vice-chair - Calgary, Canada - Calgary Stampede

Calgary Stampede

Verified Company

Calgary, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Why the Stampede?
For over 100 years the Calgary Stampede has been the heart and soul of our city.

It is both where and how we come together to celebrate our unique brand of western hospitality and community spirit.

The Stampede is a not-for-profit, volunteer-supported organization with over 30 volunteer committees and more than 2,500 volunteers.

Their time, passion, energy and leadership have made the Stampede one of the most respected volunteer organizations in the world.

With the contributions of our volunteers, we will deliver exceptional experiences that entertain, educate and engage visitors. Our vision is to create a world-class, year-round gathering place for the community.

Position Summary
The Stampede Band committee is looking for enthusiastic volunteers to join our committee in support of the committee leadership.

The primary role of the committee vice-chair is to support the chair in leading the volunteers on the committee.

It is expected the individual will reflect the values of the Calgary Stampede in all they do and will work with the chair to ensure all corporate policies and practices are being adhered to.

The 2nd vice-chair position is a developmental role, and the expectation is for the incumbent to eventually become chair of the committee.

Each committee vice-chair position is a two-year term.

The 2nd Vice Chair must be willing to commit long-term to a minimum of 7 years (2 years as 2nd vice-chair, 2 years as 1st vice-chair, 2 years as chair, and 1 year as past chair).

During the 10-Day Stampede Event, the 2nd vice-chair is expected to be available to share shifts and assist with band operations as directed by the chair.

Responsibilities

Responsibilities of this role may include:

Partnership:

The vice-chairs will work in partnership with the chair, staff liaison and event coordinator to achieve the committee's objectives while taking accountability for their agreed-upon tasks.

Band Committee Mandate:

The Stampede Band committee showcases our brand to the world by supporting the educational, musical, and performance activities of the Calgary Stampede Showband, Showriders, and the Band of Outriders.

Coordination of equipment transportation needs for the 3 groups at over 200 events annually.
Coordination of all uniform needs for the 3 groups.
Coordination and delivery of nutritional requirements for Showband performers.
Coordination of all chaperones for rehearsal and performance.
Coordination for First Aid chaperones for all activities.
Production of props and specialty equipment.
Operational support of all programs during Ten Day activities.

Operations:

For the Chair to focus at a more strategic level, the Vice-Chairs will be responsible for all operational aspects of the committee, which will include, but may not be limited to:

Orientation, training, administration, and supervision of volunteers.
Management of operating activities of the committee.
Coordination of supply and utilization of assets assigned to the committee.

Vice-Chairs will also:

Hold themselves, and their volunteers, accountable for the accomplishment of their specific responsibilities and ensure those accomplishments meet the time requirements and deadlines imposed upon the committee. ensure that all committee activities will follow the policies and procedures established by the Calgary Stampede.
Ensure that there is a spirit of cooperation between the volunteers under his or her authority and between those volunteers and the staff who provide resources, coordination, or other support for the committee's activities.

Organizational processes:

In addition, the following organizational processes will be assigned to the 2nd vice-chair:

Brand Alignment
Media Relations
Sponsorship

Succession planning:

To ensure the continued strength and depth of committee leadership, the vice-chairs are expected to provide input to the chair regarding the identification of future leaders and develop these individuals as possible leadership successors as required.

Meetings:

The Chair is accountable for determining meeting agendas and chairing their committee meetings, but it is expected that the vice-chair will:

Provide input into meeting agendas as required
Be significant participants and resources in the meeting discussions
Chair the committee meeting in the chair's and 1st vicechairs absence

The chair will determine the number of committee meetings necessary to fulfill the committee mandate, in consultation with their vice chairs and staff liaison.

Meeting requirements for Vice-Chairs will include:

New leader training and orientation session
Leadership development training seminars
Chair meetings
Committee grouping meetings as required
Additional ad hoc meetings as necessary

Time Commitment
Band Committee operates year-round and the time commitment will change from month to month depending on the activities of the progr