Executive Vice President, Diversity - Pouch Cove, NL, Canada - Town of Pouch Cove

Description

The Chief Administrative Officer ("CAO") reports directly to the Mayor under the authority and direction of the Town Council of the Town of Pouch Cove.

This position supports the Mayor and Council in the provision of all information, options and recommendations required for their decision-making and the development, review, and approval of policies.

As the senior administrative leader, the CAO is also responsible for providing leadership and managerial direction to the senior management team and represents the Town with external stakeholders and the public.

The successful incumbent must be visionary, diplomatic, an excellent communicator, a proven problem-solver, and must have at least three to five years' experience in a leadership or management position in a public sector environment, municipal environment, or related field.

General knowledge, understanding, and interest in financial operations, human resources, recreation and community services, public works, planning and development, fire and emergency services, municipal enforcement and legal systems, economic development, information technology, and asset management are important
and would be considered an asset.

As well, Professional designations, Financial Certifications, Water and Wastewater Operator certifications, Asset Management certifications would also be considered an asset.

The CAO is the town's senior management employee, and is responsible for the effective "day to day" operation of the town office, for oversight of the town's outside work forces, and for providing direction and supervision to all of the towns unionized and non-bargaining unit employees.

Part of the responsibility of the CAO will be to work with other staff and with members of council in identifying and securing grant funding to assist in providing summer recreational programs (and other resources) and/or other projects identified and supported by council.

The CAO is responsible for the implementation of all aspects of the town's operations, including budget, financial management, staffing, communications, building and development, maintenance of the town plan and development regulations, technology, and interpretation and oversight of the town's collective agreement with its unionized employees.

The Chief Administrative Officer is responsible for the overall administration and management of the town on a "day to day" basis, and all staff (both inside and outside) report either directly or indirectly to this person


Training and Professional Development:

One of the most important functions of the CAO is to provide for ongoing professional development and training of staff (including the CAO) to expand their knowledge, and to meet the legislative requirements in providing services to residents, particularly as new systems or technologies are presented.

A major function of the CAO is to assist in identifying the needs of all staff in areas of training and professional development in order to increase their knowledge, understanding, and effectiveness in providing programs and services to residents.

Ensures that grant funding applications are completed for summer student employees.
Is responsible for completing funding applications for all projects identified by council other than those related to outside operations.
Helps council identify needs or initiatives that may be able to be funded by various levels of government.
Helps staff (including the Lead Hand of Public Works) identify various sources of funding.


Building and Development:

Works with council to review building and development applications in accordance with the provisions and regulations approved by council, and consistent with the Town Plan and forwards applications to council for review and commentary as necessary.

Reports to council on discrepancies and applications which are NOT in compliance, and makes recommendations to council on development applications which could be modified to be in compliance, and which could potentially conform to acceptable variances, building regulations, or zoning requirements outlined in the town's Municipal Plan.

Works with Council to ensure that there are proper building and development regulations in place for the town, and for ensuring that the town is developed in accordance with the regulations and procedures approved by council.

Ensures accurate records and files are maintained related to planning and development applications and all associated correspondence.

Works closely with the town's Engineering and Planning Consultants, council, and others as it relates to building, development, and planning issues, and seeks professional advice and direction on behalf of the town as required (or directed by Council).

While the CAO may have a Town Clerk or assign others to assist in carrying out these duties, it is ultimately the responsibility of the CAO to ensure that these responsibilities are carried out in accordance with the provisions and conditions of the Municipalities Act.

Oversees council minutes and ensures they are maintained in a manner consistent with existing legislation and council policy.

Develops, reviews, and revises administrative and personnel policies and procedures on a regular basis, and communicates these to employees, and to the mayor and council.

Supervises the filing and ensures safe preservation of all official documents of council, minutes of meetings, and other data deemed essential.

Oversees and adjusts the preparation of job descriptions for employees which outline duties and responsibilities related to their work, and ensures that all performance assessments and/or evaluations are linked directly to these assigned duties and responsibilities.

Oversees the preparation of contract documents, public tenders, and Calls for Proposals required for activities undertaken by Council, in accordance with current legislation and guidelines.

Ensures that payroll, accounts payable, and accounts receivables are current, and ensures that reporting is maintained as dictated by policy, and in keeping with best practice for financial management and reporting procedures.

Carries out administrative and financial responsibilities in working with the town's volunteer fire chief to help ensure the continued safety and protection of the public.

Works with the mayor and council, other staff, volunteer community groups, service clubs, and other municipal, regional, and provincial representatives that serve the interests of the town.

Develops, maintains, and updates policies and procedures for inside and outside staff, and maintains the town plan and development regulations.

The CAO is responsible for the day-to-day financial management of the municipality, and provides council with advice and direction on policies, procedures, and initiatives (in conjunction with other staff) which might accrue savings or otherwise improve the financial stability of the town.

Oversees the collection of fees and taxes, and oversees municipal expenditures and reports these activities to council on a regular basis.

Reports to the mayor and to the finance committee of council on significant financial matters, and ensures council are informed about decisions or actions undertaken of a financial nature that are not covered by existing council directives, policies, or regulations.

Assigns tasks and delegates responsibility to staff "as needed", and ensures there is compliance with policies related to health, safety, and respectful workplace.

Monitors job performance and provides feedback to employees, and is responsible for establishing appropriate evaluation of workers and of the workplace.

Ensures timely implementation of decisions, policies, and procedures approved by council.
Assists the town's Fire Chief and volunteer fire fighters with the provision of the town's fire services.

Evaluates the requirements of the town's information systems, software, and technology related to electronic reporting, and ensures that information is brought forward to council regarding the status of the systems, and recommendations and/or options are provided for council's consideration for upgrading and improvement, as necessary.

Implements directives from council relative to information technology acquisition or utilization.

Recommends or acquires training for staff to ensure efficient utilization of technology, and ensures employees have the appropriate skills to utilize software packages and other electronic media used by the town.

The CAO ensures the town's website is current, and that information is provided to the webmaster for regular updates and revisions to ensure that the website remains current, informative, interactive, and user friendly.

Job Type:
Full-time

Dental care
On-site parking
Monday to Friday