- Assisting the Facility Manager in maintaining project documentation such as project budgets, project schedules, scope statements, project plans and project safety documentation.
- Creation of project work orders, purchase orders and managing of invoices to ensure accurate allocation of project costs.
- Controlling project schedules, coordinating subcontractor access and communicating progress of the project(s) to the respective clients and stakeholders.
- Supporting the Alternate Company Security Officer (ACSO) with subcontractor security clearance process and documentation requirements, while ensuring Site Access requests are submitted and approved as per site directives.
- Communicating with client and other facility occupants to ensure customer satisfaction.
- Coordinating with the Quality Control Officer to perform in-process and final inspections. Support the Quality Control Officer in correcting any quality concerns, actioning corrective measures, or resolving non-conformance items.
- Performing job showings with approved subcontractors, assisting with the RFQ process and award, coordination of awarded projects and tracking of project costs / billing.
- Managing a subcontractor pool, continuously seeking to expand the pre-qualified subcontractors, initiating security clearances, and entering approved subcontractors in the ERP system.
- Provide monthly Subcontractor Status Report(s) as per contract requirements.
- Report on Key Result Areas and other Divisional requirements including tracking, analysing, and trending of project costs.
- Escorting of subcontractors onsite as required.
- Other administrative duties as required.
- Change Orientation
- Communicates Effectively
- Continuous Learning
- Customer Focus
- Holds Self and Others Accountable
- Problem Solving and Innovation
- Teamwork and Collaboration
- Values and Respects Others
- Degree or Diploma in Business Administration or related field
- 1 – 3 years' experience in similar role
- Proven work experience as a Project Coordinator or similar role
- Motivated with the ability to work with strict timelines in a fast-paced team environment.
- Knowledge of programs such as Microsoft Projects, as well as proficiency in Microsoft Office applications such as Word, Excel, and Outlook
- Must possess strong verbal, written, analytical, and persuasive skills and the ability to communicate and interact with all levels of customers, employees, and management.
- Basic knowledge of building systems and their operation.
- Empowered people with ambitious goals
- Long-term stability
- Ongoing investment in training and development
- One company with endless opportunities to learn and grow
- Team events and outings year-round
- Competitive compensation and benefits packages
Project Coordinator - Quinte West, Canada - Black & McDonald
Description
ABOUT THIS CAREER OPPORTUNITY
Our Trenton location is looking for a Project Coordinator. This is an 18-month contract. Under the guidance of the Facility Manager, the Project Coordinator will be responsible for the coordination of both multiple projects. The successful candidate must hold a valid Government of Canada Secret (Level II) clearance or have the ability to obtain the required clearance prior to job commencement.
Duties and responsibilities include but are not limited to:
COMPETENCY REQUIREMENTS
EDUCATION REQUIREMENTS
WORK EXPERIENCE REQUIREMENTS
SKILLS, ABILITIES, AND OTHER REQUIREMENTS
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.