Office Coordinator - Mill Bay, Canada - South Cowichan Community Policing Society

Description

South Cowichan Community Policing Advisory Society

Job Description - Office Coordinator

Job Title:
Office Coordinator


Position Type:
Part-Time Permanent


Location:845 2B Deloume Rd, Mill Bay, BC


Reports to Manager Programs & Volunteers


Security Clearance Required to submit to the North Cowichan/Duncan RCMP detachment the form


Requirements:

"Vulnerable Sector Police Information Check" every 5 years.


Time Commitment:15-20 Hours per week (January2023)


Starting Salary $18.00 per hour

3-month probationary period.


Range:
to include relief work for the
Manager Programs & Volunteers


Purpose of Office Coordinator Position:

An Office Coordinator will offer operational and clerical support to the Manager Programs & Volunteers.

The duties and responsibilities of Office Coordinator include communication with the public or clients, overseeing of tasks and working with all programs in an administrative function.

Work with the Manager Programs & Volunteers in updating all documents, procedures and activities within the scope of current programs and volunteer resources for the Community Policing Office (CPO).

Ensure that goals and objectives are accomplished and to provide relief for the Manager Programs & Volunteers throughout the year.

Office Coordinator Role and Responsibilities

Role and Responsibilities

• Organizing.
• Tracking paperwork
• Designs, creates, publishes and maintains a supply of pamphlets on current programs and ensures that pertinent information is available on all programs. Updates all pamphlets and documents to ensure latest issues in stock.
• Liaise with community groups, businesses, public and local RCMP to identify, develop, coordinate and maintain policing and crime prevention and safety awareness programs in the community.
• Update all documents, procedures and activities within the scope of current programs and projected programs.
• Develop, compile and write communications and promotional literature for distributions, brochures or flyers, etc. coordinating the process from development through printing and distribution.
• Update, maintain and communicate through the Community Policing website, Facebook, Twitter and other Social Media channels.
• Provide daytoday staffing of the CPO by being present when scheduled, prepared to respond to community members and to public inquiries appropriately.
• Perform any other tasks or functions that may be deemed necessary to the daily operations of the CPO.

Office Coordinator Requirements

Requirements:

• Selfmotivated, ability to work unsupervised.
• Ability to develop and maintain effective and collaborative relationships with individuals and organizations at various levels within the community.
• Superior verbal/written skills, communication, problem solving and interpersonal skills.
• Skilled at prioritizing and organizing work of self and others.
• Knowledge of issues pertaining to the local community on crime prevention and safety awareness.
• Intermediate to advanced computer and software skills (website, word processing and spreadsheet programs, social media).
• Professional and responsible with sensitive and confidential issues.

Support Provided / Available for the Office Coordinator

Support Provided

• Professional office environment with necessary equipment and material.
• Orientation, initial and ongoing training as appropriate.
• Supervision, progress and performance feedback provided regularly.

SCCPAS Mission and Vision

Mission:

To build and strengthen bonds in the South Cowichan area by encouraging representation, input and feedback from RCMP, local businesses and residents.

Our community policing programs will provide citizens the opportunity to obtain the latest information on safety and crime prevention.

Vision:

To provide prompt, effective and consistent communication with all members of the community resulting in increased awareness and an empowerment towards the reduction of crime.

Job Types:
Part-time, Permanent

Part-time hours: 15-20 per week


Salary:
From $18.00 per hour


Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Mill Bay, BC: reliably commute or plan to relocate before starting work (required)

Work Location:
One location