Administrative Support Agent, Class I - Québec, Canada - Dawson College

Dawson College

Verified Company

Québec, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Nature of the Work:

The principal and customary work of the employee in this employment class consists in performing a set of administrative functions of a relatively complex nature according to established methods and procedures and clerical functions related to activities in their area

Responsibilities:

Reporting to the Coordinator Financial Services, and under the daily supervision of the Financial Management Officer, the Administrative Support Agent, Class I will be responsible for providing clerical support to the Accounting, Budget and Accounts Payable functions

The primary duties include:

Accounts Payable
Create new vendors and maintain vendor files;
Review all incoming invoices, cheques requisitions, and electronic documents to be paid, identifying which may require immediate attention;
Ensure a threeway match and compliance with the College's policies, procedures and bylaws;
Process supplier invoices and employee expense reports, ensuring accuracy of vendor information, expense and tax codes, accounting period;
Prepare all voucher packages for review by the Financial Management Officer and/or the Coordinator;
Ensure all approvals are obtained prior to releasing payments;
Reconcile monthly suppliers' statements;
Review and reconcile various monthend reports identifying items for followup with Accounts Payable team;
Handle inquiries from suppliers and College administration with regards to Accounts Payable;
Perform other tasks, including, but not limited to, acting as backup to colleagues, filing of documents and receptionist functions.

Accounting and Budget- Provide support to the annual budget process;

Prepare journal entries for both expense and budget transfers as required;
Provide support to the Financial Management Officer for quarterend and yearend reports preparation;
Perform account reconciliations as part of the yearend and quarterend process;
Perform other related tasks, including, but not limited to, the preparation of schedules for auditors.

Requirements:

Qualifications:
To have a diploma of vocational studies (DEP) with appropriate specialty or a secondary school diploma (DES) or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority and have at least one (1) year of pertinent experience.
Conditions:
Pertinent experience in accounts payable;
Intermediate accounting skills (testing may be required);
Basic level Excel and Word (testing may be required);
Advanced oral and written English communication skills (testing may be required);
Basic oral and written French communication skills (testing may be required);
Good customer service skills
Ability to work cooperatively in a team and support others when required.

Comments:

Please note that a cover letter addressed to Laura Smith is mandatory. If your work experience has changed since your last visit, be sure to attach an updated resume.