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Receptionist - Vaughan, Canada - Force Capital Agency

Force Capital Agency

Verified Company

Vaughan, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Our Client in Woodbridge is looking for a receptionist who is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner.

You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).
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Shift time:_ _8:30 am to 5 pm_

Responsibilities

Greet and welcome guests as soon as they arrive at the office
Act as first point of contact for visitors
Setting up tables, greeting guests, etc. at company events
Coordinates the booking and setting up of meeting rooms
Organizes and files company documents either electronically or with a paper filing system
Provides support for teams when necessary
Update calendars and schedule meetings
Arrange travel and accommodations, and prepare vouchers
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Respond to inquiries; rectify concerns and issues, reporting as appropriate to management

Qualifications

Postsecondary education or directly relevant experience
3+ year's previous experience with administrative work, customer service.
Computer literate (Microsoft Office)
Excellent communication skills Both verbal and written
Positive and professional demeanor
Excellent prioritization skills Ability to effectively interact with people at all levels
Ability to multitask
Ability to act with discretion, patience and diplomacy
Ability to maintain confidentiality
Effective team player
Ability to maintain a positive attitude
Excellent communication skills