Project Data Management Coordinator - Montreal - BLV - Value Chain Partners

    BLV - Value Chain Partners
    BLV - Value Chain Partners Montreal

    14 hours ago

    Full time
    Description

    Client is a leading global mining group. This position is located in Montreal, QC. The duration of the role is 12 months with the possibility of extension.

    Full‑time role working 40hrs/week with 4 days/week in the office and 1 day working remotely.

    Must be bilingual – English & French (Spanish nice to have).

    Overview


    This role is a great opportunity for a team player who has great stakeholder engagement skills, team leadership experience, and a strong understanding of Document Control processes. The successful candidate will also be involved in project set up, contractor engagement and onboarding and implementing ongoing process improvements.

    Responsibilities

    • Quality control and verification of project deliverables from contractors and ESPs
    • Training and technical support for internal and external stakeholders
    • Participation in coordination meetings and communication follow‑up
    • Reporting and data cleansing, in collaboration with the PDM Lead
    • Follow‑up on pending project deliverables and RFI documentation
    • Systems required: SharePoint, InEight, MS Office
    • Onboard new starters, coach, and buddy up to ensure the ongoing development of DCs
    • Train DCs on internal PDM processes
    • Produce and distribute weekly expediting report
    • Escalate issues not resolved within 24hrs to Lead
    • Conduct fortnightly contractor check‑ins
    • Review CDS with each contractor, monthly
    • Maintain distribution matrix, monthly
    • Attend project meetings, as per project cadence and engage regularly F2F with project peers
    • Conduct ongoing user system training (InEight, SharePoint)
    • Deliver plan for project setup and handover planning requirements as defined by Lead
    • Role model stakeholder responsiveness (24hrs)
    • Actively participate in improvement idea generation and any associated implementation of CI initiatives
    • Streamline InEight and SharePoint access requests

    Qualifications

    • Commitment to the safety of yourself and your team
    • Substantial experience in a document control role working on large projects (Min 5 yrs)
    • Previous experience in managing small to medium document control teams
    • Excellent collaboration and engagement skills dealing with stakeholders' groups and team members
    • Previous exposure in installing and managing Document Control systems and processes
    • Previous experience in project set‑up and contract/project close‑out and handover
    • Previous experience in managing suppliers, contractors and/or vendor teams
    • Ability to oversee, manage and report on the team's workload
    • Ability to excel in a fast‑paced work environment

    It will also be beneficial if you have:

    • Document Control experience across the project lifecycle, from Order of Magnitude study to handover and close‑out
    • Experience working at or supporting projects on site
    • Prior experience with InEight Document and SharePoint

    Benefits

    • Up to $44 per hour (with some flexibility)
    • 4% vacation and the 8 mandatory stat holidays in Quebec

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