Contracts Coordinator - Hamilton, Canada - City of Hamilton

City of Hamilton

Verified Company

Hamilton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About the City of Hamilton

Contribute to the City of Hamilton, one of Canada's largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

JOB POSTING
JOB ID #: 20340

Contracts Coordinator
Public Works
Hamilton Water
100 King Street West

NUMBER OF VACANCIES:
2 Full-Time Temporary

UNION/NON-

UNION:
CUPE Local 5167 Inside

HOURS Of

WORK:
35.00 per week

GRADE: M
SALARY/

HOUR:
$ $45.996 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/

LENGTH:
Full-Time Temporary (for up to 24 months)

Job Description ID #: 383

Vaccine Verification - As a condition of employment you are required to provide proof that you are fully vaccinated or provide proof of valid exemption satisfactory to the employer prior to your start date. You must acknowledge and agree to comply with any future vaccine policy requirements as an ongoing condition of employment at the City of Hamilton.

SUMMARY OF DUTIES

Reporting to the Supervisor, Project Management Office, co-ordinate the preparation and tendering contracts and administer specifications, policies, procedures and standards associated with the section's mandate.

GENERAL DUTIES

Co-ordinate the preparation of procurement documents for Request for Proposals (RFP), Request for Tenders (RFT) as well Request for Quotations (RFQ) by ensuring the City's Procurement Policies and Procedures are adhered to.

Review submissions for compliance, forward for approval and track as required.

Liaise with required internal and external support groups including but not limited to: Procurement, Risk Management, Legal Services, Finance, as well as external consultants and contractors for the administration of the section's programs.

Create, review, edit and track all associated administrative activities for the section's program including but not limited to, Change Orders, Addenda, Purchase Order Requisition Forms, Contract for Works Agreements, Bid Submissions and Award letters, Payment Certificates, and project schedules.

Execute contracts by ensuring all required documents are received and complete including, Labour and Material Bonds, Performance Bonds, WSIB Certificate, and forwarded for approval.

Create and maintain as required the Central Filing System.

Lead continual improvement reviews on administration protocols, procedures, templates and forms and suggest/undertake required changes.

Manage the Project Tracking System and produce/create activity summary reports as required.

Create Project Initiation Forms, Project Charters, and Project Completion Updates as required.

Review edit and provide comments on contract documents from consultants and staff.

Interpret plans and specifications for contractors, staff and the public.

Review and interpret blueprints and engineering drawings.

Maintain and update the City contract document templates and Project Management Manuals.

Research and recommend City specifications and contract policies and procedures.

Input and retrieve specification and contract data.

Receive and answer enquiries from staff, contractors, engineers, other departments and municipalities.

Direct and train staff and students as required.

Operate equipment such as binding machine, copier, scanner and printer.

Schedule contracts, arrange site meetings, set contract tender periods, closing dates and advertising dates.

Arrange for geotechnical investigations, approve payment.

Represent the sections on Specification and Project Scheduling Committees and/or working groups.

Perform other duties as assigned which are directly related to the major responsibilities of this position.

QUALIFICATIONS

Demonstrated knowledge of the principles and practices of construction contract administration normally acquired by obtaining a three-year Community College Diploma in Engineering Technology or an equivalent combination of relevant education and related work experience.
Considerable previous experience in similar Capital Works program within a Project Management Office (PMO) setting is preferred.
Considerable and relevant experience with the preparation of contract tender documentation with an understanding of construction specifications. Experience in water and wastewater related Request for Prequalification (RFPQ), Request for Proposal (RFP) and construction tender (RFT) preparation is preferred.
Comprehensive working knowledge in construction and contract administration and specification coor