administrative assistant - Vaughan, Canada - Anvi Services Ltd.

    Anvi Services Ltd.
    Anvi Services Ltd. Vaughan, Canada

    Found in: Talent CA 2 C2 - 2 weeks ago

    Default job background
    Description
    • Work Term: Permanent
    • Work Language: English
    • Hours: 34 hours per week
    • Education: Secondary (high) school graduation certificate
    • Experience: 1 year to less than 2 years

      • Tasks

    • Coordinate the flow of information within the team
    • Open and distribute mail and other materials
    • Record and prepare minutes of meetings, seminars and conferences
    • Determine and establish office procedures and routines
    • Schedule and confirm appointments
    • Answer telephone and relay telephone calls and messages
    • Answer electronic enquiries
    • Compile data, statistics and other information
    • Order office supplies and maintain inventory
    • Arrange travel, related itineraries and make reservations
    • Greet people and direct them to contacts or service areas
    • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
    • Set up and maintain manual and computerized information filing systems
    • Type and proofread correspondence, forms and other documents
    • Perform data entry

      • Computer and technology knowledge

    • MS Excel
    • MS Outlook
    • MS Windows
    • MS Word
    • Electronic scheduler

      • Technical terminology

    • Engineering
    • Business

      • Area of specialization

    • Correspondence
    • Reports and records
    • Invoices

      • Transportation/travel information

    • Public transportation is available

      • Work conditions and physical capabilities

    • Tight deadlines
    • Attention to detail
    • Large caseload
    • Work with minimal supervision

      • Personal suitability

    • Ability to multitask
    • Excellent oral communication
    • Excellent written communication
    • Organized
    • Team player
    • Accurate
    • Reliability

      • Screening questions

    • Are you currently legally able to work in Canada?
    • Do you have previous experience in this field of employment?

      • Support for persons with disabilities

    • Provides awareness training to employees to create a welcoming work environment for persons with disabilities
    • Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

      • Support for newcomers and refugees

    • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
    • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

      • Support for youths

    • Offers mentorship, coaching and/or networking opportunities for youths
    • Provides awareness training to employees to create a welcoming work environment for youths

      • Support for Veterans

    • Provides awareness training to employees to create a welcoming work environment for Veterans

      • Support for Indigenous people

    • Offers mentorship, coaching and/or networking opportunities for Indigenous workers
    • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

      • Supports for visible minorities

    • Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
    • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities