Administrative Assistant - Mississauga, Canada - Partners Community Health

Partners Community Health

Verified Company

Mississauga, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Partners Community Health (PCH) is a new not-for-profit organization, focused on bringing healthcare services together around the needs of people living in Mississauga and West Toronto.

PCH currently operates two new state-of the-art LTC homes and community hub in West Mississauga.

The new homes have a combined 632-beds and be part of PCH's larger strategy that introduce innovative and inclusive programs and services and new models of care delivery.

PCH is committed to building partnerships and connections that put people first, as well as a learning and leading healthcare community that provides best in class service across the aging continuum.

Position Summary:

PCH is seeking an Administrative Assistant to support to one or more members of the Partners Community Health leadership team (Director/VP/Department Leadership).

This role requires a high degree of self-motivation and independence, with exceptional organizational and administrative skills and a demonstrated commitment to customer service.

The Administrative Assistant will work in a fast-paced and constantly changing environment and be able to disseminate complex information quickly in order to maintain effective working relationships with the leadership team, as well as internal and external stakeholders.

You are proactive, dynamic, and able to anticipate the needs of those you support.

This is an exciting opportunity to join a growing organization for someone who is highly self-motivated, passionate, delivers results and excels in relationship-building.

Key Responsibilities:

Organizes, coordinates, and prioritizes daily activities for the directors including detailed daily calendar management, scheduling meetings and day to day administrative oversight
Prepares and edits executive level communications, briefing notes, and PowerPoint presentations
Represents the leadership team when communicating with internal and external stakeholders
Requests and tracks deliverables from direct reports and support services
Supports meetings and committees as requested including preparing and executing meeting materials, taking minutes, tracking action items and all aspects of meeting preparation, i.e., room booking and set up, catering and media support
Coordinates yearly performance reviews for leaders
Manages and monitors payroll reports, tracks vacations as required and completes monthly expense reports for the Directors
Manages supplies and equipment ordering, invoicing, and securing of approvals from management
Responsible for device management within the department, including, but not limited to phones, mobile devices, computers, copiers, and laptops
Manages and tracks document and contract approval and signoff processes for the Directors
Liaises with members of senior leadership and various departments across PCH as necessary
Establishes and maintains effective relationships with management, program leadership, professional staff, and staff across the organization
Other duties and special projects to support the programs may be assigned from time to time
Regular fulltime position, with flexibility to work outside of regular business hours to meet stakeholder needs as necessary

Qualifications:

College certificate or administrative training equivalent required
Minimum 3 years of experience in a longterm care home (LTCH) or other health care related field
Minimum 5 years of experience in providing senior level administrative support
Proven ability to support multiple leaders and manage competing priorities
Strong ability to work independently and proactively with mínimal direction
Strong verbal, written, interpersonal and customer service communication skills
Exceptional time management, organizational and prioritization skills
Strong problem solving, analytical and conflict resolution skills
Excellent technical skills in full Microsoft Office suite, including Word, Excel, and PowerPoint
The ability to function effectively during periods of rapid change and transition
Ability to anticipate needs and prioritize competing priorities efficiently
Ability to build and maintain relationships with key internal and external stakeholders
Models a positive, inclusive, and respectful work environment

Applicants must be eligible to work in Canada.

We would like to thank all applicants for their interest in this position, however, only those selected for an interview will be contacted.