Office Manager - Toronto, Canada - Walters Griffin Group

Description

Our client, a multi-faceted real estate property management and development firm, is actively seeking a highly organized and professional Office Manager / Executive Assistant to provide comprehensive support to their executive team.

• Manage executive calendars, appointment and travel arrangements ensuring efficient scheduling and coordination of meetings.
• Prepare and edit correspondence, memos, presentations and documents on behalf of the executives.
• Act as a liaison between the executive team and various internal departments as well as tenants and vendors.
• Attend meetings, take minutes and follow up on action items as required.
• Maintain the Accessibility Standard Report for accessibility compliance
• Set up all new leases and renewals in the accounting system (Yardi)
• Maintain employee attendance records and produce monthly attendance sheets for approvals and reporting
• Perform employee relations and provide an opendoor policy for employees to discuss issues and problems as they arise
• Supervise and provide direction to the Receptionist
• Onboarding new employees and perform benefits administration
• Management of the company's phone system

• Minimum of 5 years experience working as an Executive Assistant or Office Manager
• Prior experience in the real estate property management industry a strong asset
• Strong written and verbal communication skills
• Able to prioritize and manage multiple tasks effectively
• Knowledge of Yardi Voyager a strong asset
• Excellent computer skills specifically in MS Office products
• Extremely organized and professional
• Ability to maintain confidential information

• Dental care
• Extended health care

• 8 hour shift
• Monday to Friday

• Toronto, ON M2N 6N4: reliably commute or plan to relocate before starting work (required)

• Secondary School (preferred)