Facilities and Tenancy Services Manager - Winnipeg, Canada - IRCOM (Immigrant & Refugee Community Organization of Manitoba)

IRCOM (Immigrant & Refugee Community Organization of Manitoba)

Verified Company

Winnipeg, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

FACILITIES and TENANCY SERVICES MANAGER

Permanent, Full-time (37.5 hours/week) Position

WHAT IRCOM OFFERS:

A warm, fun and supportive work community
An incredibly diverse workplace that is committed to staff wellness and inclusion
A staff team that is passionate and committed in supporting settlement of newcomer families
An innercity organization committed to Truth and Reconciliation
A familyfriendly organization with a comprehensive benefits package
A place where you can make a difference and feel the rewards of your work on a daily basis

CANDIDATE PROFILE:

The Facilities and Tenancy Services Manager is:

A values-driven and collaborative team player with effective staff and budget management experience
One who balances technical skills, daytoday facility management experience and relational effectiveness.
Committed to IRCOM's vision and mandate to empower newcomer families to integrate into the wider community through affordable transitional housing, programs, and services.
A detail oriented, efficient and resourceful, able to assess, manage and prioritize multiple tasks
Able to work effectively with a culturally diverse group of community members, t.
One who can inspire and support the staff team in achieving desired outcomes

AND PURPOSE:

The Facilities and Tenancy Services Manager leads a team of Building Supervisors, Maintenance Workers and Housing Assistants in ensuring that two multi-family housing facilities are safe and attractive transitional homes for newcomer families.

The facilities also house offices and program spaces of a multi-disciplinary service team that provides accessible services and capacity building programs for family members of all ages and from more than 20 different ethnic and national backgrounds.

The Facilities and Tenancy Services Team works closely with the Community Resource Team to provide seamless service to tenant families, preparing and empowering them for successful integration into the community and eventual next stage housing.

The desired outcome is that all tenants experience IRCOM as a "Community of Belonging" as they find home again.

Guided by the vision, mission and values of the Immigrant and Refugee Community Organization of Manitoba Inc.

, the Facilities and Tenancy Services Manager is responsible for:

Maintaining facilities and grounds
Supervising and supporting staff
Managing records and resources
Workplace health and safety, and
Team and interdepartmental support

With the direction and support of the Director of Human Resources, Housing and Operations, the Facilities and Tenancy Services Manager will fulfill the following:

DUTIES AND RESPONSIBILITIES:

Facilities Maintenance (30%)

Oversee daytoday maintenance and repair needs of 2 multifamily housing sites and grounds
Contract, supervise and review the work of external contractors who assist with systems maintenance and inspection, and major repairs.
Ensure smooth operation of fire warning/suppression, mechanical, electrical and other systems in the IRCOM housing complexes
Consistently work toward the improvement of MHRC owned assets
Coordinate all facilities and grounds improvement initiatives, from feasibility study to design to completion
Manage day to day, project related communication with MHRC as required

Staff Supervision and Support (20%)

Select, orient, train, and supervise Facilities staff across multiple sites
Conduct regular staff checkins, providing feedback, training and monitoring as required
Lead annual job description updates and performance reviews
Identify and develop individual professional development plans
Approve staff schedules and authorize time sheets
Ensure Facilities' staff comply with IRCOM Inc. and IRCOM House Inc. policies and procedures

Finance, Resource and Records Management (20%)

Administer annual Facilities budget for IRCOM House Inc.
Monitor, code and approve expenses in accordance with the approved budget
Liaise regularly with Procurement and Assets Management Specialist (PAM) to ensure procurement procedures are in accordance with MHRC Sponsored-Managed Handbook and consistent with IRCOM's CED principles
Develop, update and maintain policies and procedures for the safe, effective and efficient maintenance and repair of all facilities
Establish and monitor regular maintenance schedule and inventory system for equipment and supplies
Develop and implement systems for tracking, gathering, and analyzing quantitative and qualitative program data
Contract and develop effective relationships with service providers for security, pest control, laundry equipment, etc.
Monitor and ensure compliance with Sponsor Management Agreement (SMA
Isabel), Operating Agreement (Ellen) and managed services agreements (contractors) add SMA/OA
Collaborate with Fund Development Specialist in developing and submitting proposals to secure funding for innovat