Clerk Typist 2 - New Westminster
20 hours ago
Job description
As a central hub in the Metro Vancouver area, the City of New Westminster delivers a broad spectrum of urban services to over 92,000 residents. New Westminster is rich in history with a viable and thriving economy and has a population representative of the diversity of the region. The City is staffed by talented and dedicated employees who work together to achieve its strategic vision. We have earned a proud reputation for civic leadership, service delivery, and outstanding employee relations.
We are looking for a proactive and detail-oriented administrative professional to join the Public Works team as a Clerk Typist 2. In this key role, you will provide essential day-to-day administrative support services including:
Performing complex clerical duties including minute taking, payroll entries, processing applications, maintaining records, and providing customer service.
Providing assistance to clients at the front counter and over the telephone regarding regulations, procedures, permit applications and system entries in Tempest.
Responsible for typing, formatting and proofreading various correspondence, agendas, and minutes.
Submitting, filing, logging and maintaining physical and electronic records/data.
Preparing mail out using mail merge.
Updating and maintaining Engineering content on the City's website, intranet and social media platforms.
Processing purchase requisitions, orders and invoices.
Coordinating requests and respond to enquiries from the public.
Inventory supplies and order replacement stock of supplies and equipment.
Managing and processing internal service requests.
Preparing and processing confidential and non-confidential materials including the ongoing maintenance of records.
Performing other duties as assigned.
If you have the following characteristics and qualifications, we want to hear from you
Grade 12 including or supplemented by courses related to office and business administration (preferably taken as a part of a certificate or diploma program) plus sound related experience or equivalent combination of training and experience.
Ability to process confidential matters and materials and to perform duties with tact and diplomacy.
Ability to provide information and assistance within defined limits, explain processes and procedures.
Experience with various social media platforms including Facebook and Twitter is considered an asset.
Experience with dispatching is considered an asset.
Superior communication skills, both verbal and written with a working knowledge of business English, composing correspondence and proofreading skills.
Considerable working knowledge of modern office practices and procedures.
Ability to deal effectively with the public, employees, developers, and officials, in supplying information and assistance; and to provide exceptional customer service.
Proficient with taking minutes during committee meetings and ability to complete the minute taking process through formatting/completion and distribution.
Extensive clerical aptitude and the ability to operate a variety of common office equipment and working knowledge of software including Microsoft Office applications including Word, Outlook, and Excel. (Minimum typing speed of 55 wpm).
Experience with Tempest and Prospero is considered an asset.
Experience with JD Edwards and KRONOS is considered an asset.
Ability to perform complex and time sensitive clerical assignments with accuracy.
Ability to prepare, maintain and control a variety of records, files and related data.
Ability to compose non-routine correspondence, and prepare reports and related material independently.
Ability to prepare moderately complex tabulations and computations.
Ability to work independently and effectively under pressure.
Ability to pass and maintain a clear Police Information Check.
*This position will work a minimum of 3 days per week (21 hours/week), but may be occasionally required to work up to 35 hours per week during peak periods and/or for coverage purposes.
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