Administrative Assistant - Vancouver, Canada - Westport Fuel Systems

Westport Fuel Systems
Westport Fuel Systems
Verified Company
Vancouver, Canada

1 week ago

Sophia Lee

Posted by:

Sophia Lee

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Description

Position Responsibilities:


  • Administrative duties:_
  • Calendar management
  • Coordinate travel for employees
  • Expenses/corporate credit card reconciliation
  • Coordination of Standards and Codes library
  • Proofreading, formatting documents
  • Creating Purchase Orders/Requisitions (using JDE system)
  • Transcribing meeting minutes/notes and dissemination to team members
  • Other ad hoc administrative duties as assigned
  • Assist other departments (such as Premises) as/when time permits
  • Process business card orders
  • Coordinate catering for outside visitors
  • Manage the reception desk and associated duties (e.g. daily mail run)
  • Coordinate couriers
  • Provide visitor badges

Health & Safety Responsibilities

  • Promote Westport's H&S culture following all Environmental, and H&S procedures and understanding your obligations and responsibilities
  • Report unsafe conditions, behaviors and all accidents
  • Cooperate with JHSC (Joint Health & Safety Committee) and Safety representative

Position Requirement

  • High school diploma or equivalent
  • 35 years of professional administrative experience
  • Ability to multitask, organize and prioritize work and work under pressure
  • Requires excellent interpersonal and communication skills across all levels of management
  • Selfstarter and ability to take initiative
  • Positive attitude and willingness to learn
  • Experience handling sensitive and confidential information
  • Excellent written and verbal communication skills
  • Excellent attention to detail and organization skills
  • Proficient in the English language (Written and Spoken)
  • Must have strong skills in using Microsoft Office, Outlook, Word, Excel, Sharepoint
  • Good problemsolving skills
  • Personable, professional and serviceoriented
**Application Procedure
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