Office Administrative Assistant Hybrid - Halifax, Canada - CIMA+
Description
Welcome to a place where people are at the heart of everything we do.
Welcome to people with an inspiring vision and who seek stimulating challenges.
At CIMA+, you'll find a place where you'll have many opportunities to learn and develop while working on engaging projects.
We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset.You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.
When you join CIMA+, we welcome you to a place that you can call home.Mission:
The Office Administrative Assistant is responsible for various administrative aspects as well as coordinating the tasks and activities of the team assigned to the Halifax office.
Primary responsibilities:
- Greet clients and visitors in the office and on the telephone, plan and organize meetings and make meeting room reservations when necessary.
- Prepare and edit correspondence and other documents in the appropriate format.
- Perform word processing and quality review of various documents, specifications, reports, proposals, presentations, contracts, etc.
- Book conference rooms and provide administrative support to department colleagues (business cards, travel arrangements, events, etc.).
- Prepare for the arrival of new employees (office supplies, correspondence with other departments such as IT, HR, HSE and Accounting).
- Establish and maintain effective working relationships with colleagues and clients, following up on deadlines and issuing reminders.
Profile:
- Professional degree or college diploma in administration, communications, office technology or an equivalent in another relevant field.
- Relevant experience in administrative support in a similar position.
- Fluency in written and verbal English.
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, and Visio) and Adobe Pro.
- Demonstrated ability to manage priorities, ensure quality of work, take initiative, and follow established procedures and methods
LI-Hybrid
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