Administrative Assistant - Kitchener, Canada - MTE Consultants Inc.

MTE Consultants Inc.

Verified Company

Kitchener, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

MTE Consultants Inc. has provided consulting services to communities throughout Ontario since 1985. For over 30 years, we have maintained a commitment to quality and lasting relations. Our strength is in the people we work with and the solutions we design.

With 5 different offices across Ontario, our team is comprised of driven professionals at various stages of their careers - and we're all in this together.

Every day, we're working together and collaborating on projects that are both challenging and impactful. Join a team that creates connections, drives your career and supports the community in more ways than one.

Summary:

The
Administrative Assistant - Floater is responsible for providing administrative support to all staff members and providing coverage for administrative positions within the organization.

Duties include but are not limited to:

formatting, proofreading, printing and copying of documents, covering reception, meeting minutes, preparing various types of correspondence including proposals, tenders and letters as required.

The Administrative Assistant - Floater reports to the Manager, Administrative Services and works closely with all members of the Administrative team as well as with staff across the company on a regular basis.

This position also involves regular communication with external contacts such as clients and visitors while performing reception duties.

Responsibilities:

Provide daily assistance to all Administrative (AA) staff. Coverage of AA staff absences in all Regional offices as required.

Responsibilities include:

Kitchen and coffee duties
Production and compilation of reports, tenders, proposals and drawings as required
Format, proofread, print, copy and compile various reports, drawings, proposals, letters and other correspondence and documents
Ensure all documentation is accurate, meets specifications and project requirements and MTE standards
Conduct inventory checks and purchase of general office supplies
Coordinate logistics for meetings
Prepare and distribute weekly scheduling reports
Document and drawing scanning and filing
Other related duties as assigned

Provide coverage for Client Relations Representative (Reception) on a daily basis.

Responsibilities include:

Answering all telephone inquiries, determine the appropriate internal contact and route calls accordingly
Greet all visitors, signin and notify internal contact of visitors according to MTE procedures
Process and sort incoming mail for internal or interoffice delivery and complete mail runs as required; prepare and process outgoing mail
Coordinate and process couriers and shipments
Assist with meeting logistics such as booking boardrooms and ordering food
Other related duties as assigned

Qualifications:

Post-Secondary Diploma in Administrative Program or related field
Minimum 23 years of work experience
Working knowledge of MSOffice including Word, Excel and Outlook
Familiarity with general office equipment
Strong customer service orientation
Ability to multitask and meet deadlines
Strong written and verbal communication and comprehension skills
G class driver's licence and personal vehicle

MTE Consultants Inc.

offers a comprehensive benefit package including the following:

Competitive Wages
Shared Ownership in Our Employee Owned Company
Group RRSP Matching program
Technical Development and Career Opportunities
Social and Supportive Culture; and much more
We thank all applicants; however, only those selected for an interview will be contacted. No Agencies, please._
MTE Consultants will accommodate the needs of qualified applicants under AODA legislation in all parts of the hiring process. Should accommodation be required, please notify our Human Resources department._

Job Types:
Full-time, Permanent

Benefits: