Support Assistant B - Toronto, Canada - City of Toronto

City of Toronto

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job ID: 43727

Job Category:
Administrative

Division & Section:
Corporate Real Estate Management, Real Estate Property Management

Work Location:
St. Lawrence Market - North Building, 105 The Esplanade, Toronto

Job Type & Duration:
Full-time, Temporary (18 Month) Vacancy

Hourly Rate:
$ $36.55

Shift Information:
Tuesday to Saturday, and rotating Sundays, 35 Hours Per Week

Affiliation:
L79 Full-time

Number of Positions Open: 1

Posting Period: 14-Mar-2024 to 28-Mar-2024

Location and Shift Information:
Tuesday to Saturday 9:00am-5:00pm and rotating Sundays. Ability to work onsite 5 days a week.

St.

Lawrence Market is a renowned international food market featuring 120 merchants, vendors and farmers, offering fresh produce, meat and specialty items.

Servicing Toronto residents and international visitors since 1803, the market is regularly recognized as one of Toronto's most popular destinations and was ranked as one of the best food markets in the world by National Geographic.

Reporting to the Manager, St.

Lawrence Market Complex, the Support B position will provide front line customer service, finance and administration support for the St.

Lawrence Market complex which consists of the St. Lawrence Hall, South and North Market buildings.

Major Responsibilities:

Performs varied administrative tasks involving the preparation, research, summary and reconciliation of data and the control and expedition of documents, data, revenues and cash.
Prepares and processes documents/statistical summaries/reports etc. Assesses and analyses data. Drafts and signs correspondence.
Checks work for accuracy and conformity with regulations, policy and procedures and corrects/resolves outstanding/incorrect items. Identifies issues and recommends solutions. Performs complex calculations.
Directs, coordinates, schedules and trains assigned staff. Checks/verifies work of assigned staff.
Coordinates and maintains a complex record/retrieval system. Maintains supplies inventories.
Receives and pays out cash and cheques, controls, monitors and balances petty cash, prepares bank deposits, withdrawals, reconciliations and processes/checks financial payments. Assists with budget administration for unit.
Coordinates meetings, events and schedules. Takes/transcribes minutes.

Key Qualifications:

Considerable experience providing administrative/clerical support in a corporate or business services environment performing project coordination, finance, administration support, and internal communications support. Also considerable experience delivering exceptional customer service with respect to providing accurate information to and communicating with, customer/clients, the general public and/or staff to address a variety of inquiries.
Considerable experience performing detailed, complex calculations, automations and advanced formulas in Excel (i.e. V-Lookup, Pivot Tables, etc.).
Considerable experience utilizing a variety of software packages (e.g. Microsoft Office Excel, Word, PowerPoint and Outlook).

You must also have:

Ability to work onsite 5 days a week.
Ability to identify and analyze problems or inefficiencies and develop effective solutions.
Ability to exercise independent judgement and discretion in dealing with operational matters and management staff.
Strong interpersonal skills with the ability to communicate effectively, both orally and in writing, at all organizational levels, including the political level.
Strong analytical and problem solving skills in combination with the ability to perform duties under mínimal supervision.
Ability to upload documents onto the City's website.
Excellent skills in organizing, analyzing and reporting data to management.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.

Learn more about the City's commitment to employment equity.

**Accommodation