Executive Assistant - Toronto, Canada - Torex Gold Resources Inc.

Torex Gold Resources Inc.
Torex Gold Resources Inc.
Verified Company
Toronto, Canada

5 days ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Based in Toronto, this role is a key member of the Torex Gold corporate office team accountable for providing administrative / office support that enables the CEO and the Executive Team to maximize the time they spend focused on the work that is critical to their roles.


Qualifications:


  • 10+ years experience in an administrative support role
  • 5+ years supporting CEO/Csuite level
  • Proficient in MS Office Suite of Products
  • Experience working in Diligent platform is an asset

Key Accountabilities:


Provide Administrative Support to CEO & Executive Team

  • Schedule weekly Executive Team meetings and attend meetings
  • Gather and distribute documents to Executives in advance of Executive Team meetings
  • Draft meeting agendas and meeting minutes, track meeting reports and followup on action items and organize files
  • Plan and coordinate travel for Executive Team
  • Plan and monitor project work for President, request project updates from project team members
  • Schedule meetings with internal and external stakeholders
  • Prepare Expense Reports
  • Organize and schedule Executive Team offsites
  • Identify and implement process improvements for increased team productivity

Provide Administrative Support for Board Meetings

  • Assist Legal Counsel and Corporate Secretary in the preparation of documents and materials ahead of all Board meetings
  • Gather and distribute documents to Diligent/Directors in advance of Board meetings
  • Proofread and format documents according to Company brand standards
  • Draft meeting minutes and follow up on postmeeting action items including meeting attendance and fee tracking
  • Store documents used in Board meetings for future reference

Office Management

  • Mail pickup and distribution
  • Order office supplies
  • Manage relationships with office services vendors ensuring services are provided as agreed to
  • Coordinate payment of vendor invoices
  • Administer the Hybrid Office desk booking system
  • Plan, organize, and coordinate employee events for the Corporate office
**Please note that Torex Gold does not accept unsolicited resumes from recruitment agencies without a written agreement in place for permanent/contract placements.
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