Site Administrator - Toronto, Canada - Arcanos Property Management Corporation

Arcanos Property Management Corporation

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position:

Qualifications:

High School Diploma or equivalent required; College degree preferred.
Must have excellent communication skills both written and verbal; Must have excellent organizational skills;
Must be able to work independently; Ability to multitask effectively under pressure; Ability to work independently on assignments without supervision while working with a team; Ability to learn new software programs quickly;
Property Management or experience in a Real Estate Office or new home site preferred.
Experience with Yardi and/or Yuhu preferred
Must be proficient in Microsoft Office [Word, Excel, Powerpoint]

Responsibilities:

Perform general office duties including data entry, filing, scanning, copying, mail delivery, etc.
Maintain a professional appearance of the office areas as well as your own personal appearance.
Complete any work required in a timely manner.
Ability to work independently with mínimal supervision;
Ability to multitask; ability to prioritize work; to complete assignments with deadlines; handle sensitive information;
Excellent verbal and written communication skills; good interpersonal skills; detail oriented with organizational and time management skills.
Ability to work in a fast paced environment
Answer phones and greet visitors in a friendly and professional manner
Schedule or reschedule appointments for Leasing Consultants
Manage office supplies and equipment including brochures, beverages, WOW fridge supplies
Inspect model suites and report deficiencies
Perform general clerical duties such as filing, typing, copying, scanning, etc.
Report traffic from all media sources on a daily/weekly basis
Ensure all tenant information is accurate and up to date
Assist with other team members including Leasing Consultants, Resident Services Coordinator and Senior Property Manager
Provide property management office administration and maintenance support
Rent Collection and Arrears Management preparing and mailing rent notices, entry of rental & other payments into Yardi, serving all legal notices in relation to nonpayment of rent and other related issues under the RTA
Preparation of monthly aged accounts receivable report for posting on office network
Preparation of monthly tenant turnover reports
Control the collection of all monthly rent, overdue rent, and tenant charges back
Annual Rent Review process sending, receiving, processing all yearly rent reviews
Customer Service and Tenant Liaison
Providing exceptional service and responding to tenant inquiries on a timely basis
Providing various daily, weekly and monthly Management reporting
Provide administrative support to the

Property Manager:
prepare correspondence for property manager and notices to tenants

Work Order Processing and Maintenance Management distributing work orders to superintendents, receiving and updating work orders on a daily basis.
Processing Vendor and Contractor invoices, including matching invoices with back up quotes and verification of accuracy, as required
Other duties as assigned

Salary:
$45,000.00-$55,000.00 per year

Benefits: