Coordinator, Upp Employee Sponsor Committee - Toronto, Canada - University Pension Plan

University Pension Plan

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

ABOUT UPP

UPP is the first pension plan of its kind in Ontario's university sector, proudly serving over 37,000 members across four universities and 12 affiliate organizations.

Our purpose is to bring greater retirement peace of mind to the university sector by investing with integrity and serving members with care.

As a sector-wide plan designed for growth, our doors are open to all Ontario universities.

ABOUT UPP'S JOINT SPONSORS

As a jointly sponsored pension plan (JSPP), governance and risk at UPP are a shared responsibility between members and employers, where each has equal say in plan design, funding, and administration.

Joint governance ensures a high degree of accountability and transparency while putting the interests of Plan members at the centre of every decision.

Guided by individual and clearly defined mandates, UPP's Joint Sponsors and Board of Trustees work in concert to ensure the Plan is run efficiently, strategically, prudently, and in the best interest of all Plan members.

THE ROLE

This part-time role will provide administrative support to the Employee Sponsor Committee (ESC), ensuring ESC work plans are supported and implemented on schedule.

This role also includes managing day-to-day correspondence and scheduling, drafting and organizing a wide array of documentation, assisting with meeting minutes, and tracking action items.

Location:
This role is predominately remote, with travel within Ontario occasionally required for in-person meetings on an ad-hoc basis.

Work Schedule:
This is a part-time opportunity, requiring an average of 15 hours a week, but can vary.

Contract Length: 6 months, with potential to renew.

Employment Type:
Independent Consultant (Hourly, Incorporated)

KEY ACCOUNTABILITIES:

Complete a wide variety of administrative tasks for the ESC, including but not limited to:

Scheduling, planning, and organizing meetings attended by committee members (includes weekly/bi-weekly ESC meetings, monthly "Small Group Meetings" hosted by UPP's Engagement Team; quarterly meetings of the Joint Sponsors; quarterly meetings with the labour-appointed Board of Trustees members; meetings with interested parties where there is Employee Sponsor representation; meetings between ESC co-chairs; ad-hoc meetings with Employer Sponsor Committee representatives; and meetings with the Advisory Committee of Employee Sponsors and with the non-unionized employee representatives)
Proactively preparing agendas, background notes, and other meeting materials; taking accurate minutes, recording action items, and ensuring appropriate followup steps are taken in a timely manner
Staying up to date on issues relevant to the ESC and ensuring the committee is aware of its obligations and related deadlines
Drafting professional communications to related groups and key stakeholders
Acting as the key contact person for the ESC with respect to document management and ad hoc queries on the status/history/development of key issues
Conduct research and gather data required by the ESC
Other tasks as required

QUALIFICATIONS & EXPERIENCE:

Completed a postsecondary program (diploma, degree, or professional training program)
Administrative experience in a corporate or professional environment, directly supporting senior leaders and professionals
Three to five years experience in project management/coordination, ideally including project management certification
Strong Outlook and calendaring skills; proficiency in the MS suite of products; willing to learn new software such as board portals and doodle polls
Highly organized with strong time management skills, keen attention to detail, ability to identify most pressing daily priorities, and ability to prioritize and multitask
Excellent writing and proofreading skills; able to produce documents quickly and accurately
Proven ability to work in a fastpaced environment with competing priorities under tight deadlines
Ability to work independently and develop appropriate solutions to challenging operational issues
A commitment to maintain confidentiality and to work with integrity and professionalism
Knowledge of pensions/pension policy, collective bargaining and/or experience in a university environment is considered an asset
Demonstrate a commitment to accessibility, diversity, and inclusion
Experience with document management

ATTRIBUTES:

Excellent interpersonal skills and a positive attitude; able to build positive relationships across multiple stakeholders
Outstanding administrative and organization skills
A proven track record of a proactive "ownership mindset" evident through responsibility and accountability
Demonstrated ability to meet high performance standards and maintain a calm, pleasant demeanor in a fastpaced, deadlinedriven environment
Willing to "pitchin" and assist where needed

**PERSONALITY TRAITS: - Adaptable