Administrative Receptionist - Ottawa, Canada - Curtiss-Wright

Curtiss-Wright
Curtiss-Wright
Verified Company
Ottawa, Canada

1 month ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description
Administrative Receptionist

We are looking for an Administrative Receptionist to join our world-class manufacturing and design facility in _Ottawa, Ontario_


You will be the first point of contact for visitors and working as a member of the Operations group reporting to the Director, Operations, you will provide administrative support and customer service at the main lobby area.


Location:
_Ottawa, ON_

We Take Care of Our People

Paid Time Off I RRSP with Employer Match I Health and Wellness Benefits I Learning and Development Opportunities I Competitive Pay I Referral Program I Recognition I

Employee Stock Purchase Plan

I

Inclusive & Supportive Culture


Your Challenge:

  • Compiling various monthly corporate reports, including cost centres, financial reports, operations reports, margin improvement actuals/targets
  • Creating purchase requisitions and initiating Capital Expense Approval (CEA) workflows
  • Performing purchase order and credit card order reconciliations, invoice coding on CWPay and freight invoice coding for FedEx/Cassport
  • Creating material reservations for Ottawa Operations and Parvus business units
  • Allocating and reconciling intercompany expenses
  • Ordering manufacturing floor and office supplies
  • Coordinating and managing meetings for Operations teams
  • Managing ESD coat, Safety Shoe and Radiation Detection programs
  • SharePoint administration of Operations site content
  • Coordinating and scheduling IPC training
  • Coordinating contractors and external services (i.e. lawn maintenance and snow removal)
  • Maintaining department procedures and keeping up to date (read/edit/confirm with owner/drive to closure)
  • Creating PowerPoint and Excel presentations
  • Providing administration services to Health & Safety committee
  • General administration duties such as timesheet entry, expense report development, travel planning, electronic calendar maintenance, budget management
  • Managing the front desk. Answering phones and directing inquiries
  • Greeting and welcoming visitors
  • Managing incoming and outgoing mail
  • Assisting with company events

What You Bring:

  • College certificate in a related field
  • Minimum of four years' experience in a fastpaced administrative or office management role
  • Professional demeanor
  • Excellent customer service skills/team player
  • Strong communication skills, friendly and outgoing
  • Superior organization skills with attention to detail
  • The ability to operate under pressure and meet deadlines
  • Time management skills, reliable and punctual
  • Highly motivated with the ability to work independently
  • The ability to handle information of a highly confidential nature
  • Comfortable interacting with multiple levels of the company

Who We Are:

  • Our Values
  • Environmental, Social and Governance


At our world-class manufacturing and design facility in Ottawa, Ontario, we manufacture rugged products optimized for high-mix, high quality and small batch sizes typical of military requirements.

Equipped with the latest assembly, cleaning, coating and inspection equipment, our operations are AS9100 and ISO-9001 certified and we comply with the highest standards of workmanship defined by IPC and J-STD specifications.

All materials and processes are controlled by our enterprise-wide SAP and MES systems which offer full component traceability to individual products by serial number.

To learn more about Curtiss-Wright's Defense Solutions Division, please visit

LI-LR

  • No unsolicited agency submittals please. Agency partners must be invited to participate in a search by our_ _
  • Talent Acquisition Team_
- and have signed terms in place prior to any submittal. Resumes submitted directly to any Curtiss-Wright employee or affiliate will not qualify for fee payment, and therefore become the property of Curtiss-Wright._

Compliance Statement

Curtiss-Wright values diversity in the workplace.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact

Talent Acquisition

and we will make all reasonable efforts to accommodate your request.
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